Financial Administrator

SUMMARY:
Are you an organised and detail-oriented finance professional with experience in procurement, accounts payable and financial administration?

POSITION INFO:
My client is looking for a proactive Financial Administrator to join a dynamic team, supporting the smooth running of financial and procurement processes.

The successful candidate will be responsible for coordinating procurement activities, managing purchase orders, monitoring supplier payments and ensuring accurate financial administration, while maintaining compliance with established financial policies and procedures.

This role is based in Little Falls, Roodepoort.

Key Responsibilities:
Finance & Administrative Support

• Provide day-to-day financial and administrative support to the campus finance team and relevant stakeholders.
• Ensure compliance with financial policies, procedures, processes and internal controls.
• Assist with finance-related projects and administrative tasks as required.
• Maintain accurate financial records, trackers and supporting documentation.
• Ensure expenses are correctly allocated to the relevant general ledger accounts and procurement categories.

• Coordinate and schedule procurement activities in line with operational requirements and budgets.
• Capture and submit procurement requests via the centralised procurement portal within required timeframes.
• Verify budget availability before processing procurement requests.
• Prepare and maintain purchase order and budget trackers.
• Ensure procurement requests contain accurate supporting information, specifications and documentation.
• Coordinate capital expenditure (Capex) quotations and applications for approval.
• Process new vendor applications and existing supplier detail amendments.
• Monitor outstanding purchase orders and follow up on approvals and confirmations.
• Coordinate delivery notes and goods received vouchers (GRVs) upon receipt of goods or services.
• Upload relevant delivery confirmations and supporting documents onto the procurement portal.
• Monitor and resolve accounts payable and procurement-related queries.
• Liaise with suppliers, staff members and procurement teams to ensure queries are resolved timeously.
• Track procurement activities to minimise urgent payment requests and ensure all necessary documentation is submitted for approval.

• Grade 12 / Matric.
• 3–5 years' experience in a similar Financial Administrator or Finance Administration role.
• Previous exposure to procurement and accounts payable processes.
• Basic accounting knowledge will be advantageous.