Financial Administrator

SUMMARY:
Centurion moms, this one’s for you.

If you’re a seasoned Financial Administrator with strong Xero skills and appreciate work-from-home flexibility, with the option of a half-day setup, this opportunity is well worth exploring!

POSITION INFO:
A high-demand opportunity is available for a Financial Administrator to support day-to-day financial operations. This role is ideal for someone who enjoys working with systems, people, and processes, and takes pride in keeping things accurate, organized, and running smoothly.

This position can be part-time / half-day and requires the candidate to be in-office at least 3 days per week.

Key Responsibilities

1. Document Management & Signatures

• Manage all documentation via QuickSign (or similar digital signing platforms)
• Prepare, upload, and distribute documents for electronic signature
• Track and follow up on outstanding signatures to ensure timely completion
• Maintain an organized and up-to-date digital filing system

2. Bank & Accounting Administration

• Import bank statements into Xero on a regular basis
• Perform accurate and timely bank reconciliations in Xero
• Investigate and resolve unreconciled items
• Ensure all transactions are correctly coded and supported

3. Payments Processing

• Prepare and process online payments in line with internal controls
• Ensure all payments are properly authorized before release
• Maintain payment schedules and ensure deadlines are met

4. Expense & Receipt Management

• Manage Dext (or similar expense management software)
• Ensure all supplier invoices and receipts are uploaded monthly
• Follow up with staff and suppliers for outstanding documentation
• Maintain completeness and accuracy of expense records

5. Financial Administration & Communication

• Respond to financial queries via email in a professional and timely manner
• Liaise with internal team members, suppliers, and clients regarding financial matters
• Assist with general financial administration tasks as required
• Support accountants or financial managers with ad hoc requests

Key Requirements

Qualifications & Experience

• Relevant qualification in Finance, Accounting, or Bookkeeping (advantageous)
• 2–3 years’ experience in a similar role
• Experience with Xero (essential)
• Experience with Dext and digital signing tools (preferred)

Skills & Competencies

• Strong attention to detail and accuracy
• Highly organized with good time management
• Proactive with strong follow-up ability
• Strong written communication skills
• Ability to work independently and meet deadlines

Culture & Fit

• A positive, energetic, and passionate individual
• Someone who genuinely enjoys working with people
• A natural love for structure, systems, and processes
• A team player who contributes to a happy and productive workplace
• Someone who authentically lives and demonstrates values in daily conduct
• Fluency in English and Afrikaans
• Bonus points if you’re a coffee lover ☕and enjoy being part of a collaborative office culture

• Timely completion of bank reconciliations
• Accuracy of financial records
• Percentage of receipts captured monthly
• Turnaround time on payment processing
• Timely follow-up and completion of document signatures