Financial Administrator

SUMMARY:
Financial Administrator

POSITION INFO:
Qualifications 

• Matric 

• Experience in Accounting / Debtors / Creditors - Sage, Online banking, outlook, excel, word 
• Experience doing Payroll - Ezi time - Excel

• Maintaining Accounts of debtors, applying for credit increase etc.
• Process:
• Sage / Updating details of customers / Vat, Reg Numb, Telephone & Emails etc. on
• Maris It – Company & Credit Checks
• Calling trade refs.
• Forward all checks, etc. for Approval, before any changes are done.
• Email Approval letter sent.
• Statements, credit notes and re-placing of orders.
• Credit notes, passing of credits – Internally and externally, forwarding to team members and clients.
• Creating re-invoicing / re-placing of orders that was incorrectly captured and credited, forwarding to team members and customers.
• Charging interest
• Sending out statements on the 1st of each month.
• Allocating credits against inv so that statement can balance.
• Allocation of accounts
• Maris IT - Final notices
• Debtors General Duties
• Forwarding inv, credit notes on weekly basis.
• POD Enquiries, – Forwarding POD’S to customers when required.
• Following up on overdue accounts cashflow every week
• Filling on all mentioned, recons, credit applications, queries in files for safe keeping
• Confirming COD payments daily with sales team
• Capturing of payments from speed points on correct debtors account
• Bank
• FNB - Extracting bank statements every morning, converting to excel
• Sage & Excel - Capture of Deposits, Payments, speed points Director expenses, debit orders and petrol card split from bank statements
• FNB – Capturing of ME Payments, supplier payments, Petrol trips and other expenses
• Recon of petrol card summary to be captured
• Monthly reconciling bank statement with General ledger
• SARS & Month end Journals
• Monthly Recon of vat returns, recon and submission on e filling
• Monthly recon of PAYE, recon and submission of e filling 
• Prepayments, Monthly Jnls, Accruals