Financial Administrator

SUMMARY:
One of our clients in Alberton is looking for a Financial Administrator with 2 - 3 years' Creditors and Debtors experience and an Accounting Diploma.

POSITION INFO:
Duties and Responsibilities

• Process invoices/credits received from procurement department/suppliers onto Accounting system
• Process all overseas shipments received from procurement department onto Accounting system 
• Ensure all relevant documentation is correct and accurately filed for audit purposes
• Ensure invoices/credits have matching signed delivery notes & purchase orders or an approved e-mail
• Attend to internal & external queries regarding supplier payments and/or invoice & credit queries
• Reconcile/Remit monthly payments due to creditor suppliers per aged payables on Accounting system & supplier 
• statements received
• Compile monthly payment list for all creditor suppliers due after payment list review is complete and approved
• Process monthly Roll-forward & process revaluation
• Load weekly payments for COD suppliers when payment is due, must have matching approved purchase order. 
• Send proof of payment to procurement team and/or supplier once payment released
• Load creditor payments onto Bank. Send proof of payment with remittance to suppliers once payment released
• Process payments to overseas suppliers per reconciled amount due
• Update Cashbook on Accounting system with COD, overseas & creditor payments made
• Create & manage supplier Vendors on Accounting system. Complete supplier credit applications as needed
• Monthly reporting
• Assist with yearly audit in providing necessary documentation when required
• Backup for processing Job cards
• Backup for making any additional payments onto Bank when required
• Other ad-hoc tasks required per FM