Finance and Admin Administrator

SUMMARY:
The Finance and Admin Assistant will be responsible for supporting the finance department with daily administrative and finance-related tasks, primarily focusing on financial record-keeping, general administration, and assisting with phone calls. The position is remote, with meetings scheduled on an as-needed basis.

POSITION INFO:
JOB TITLE: Finance and Admin Assistant
AREA: Silverlakes, Pretoria
INDUSTRY: Architecture
Salary / CTC: R 20 000 (Depending on current earnings, qualifications, and experience)
Report to: Directors
Type: Permanent / Remote

Key Responsibilities:
Finance Support:

• Assist with data entry into Sage for financial transactions.
• Maintain accurate financial records and assist with monthly reconciliations.
• Help prepare financial reports, statements, and documentation as required by the finance department.
• Assist with budgeting, invoicing, and monitoring of accounts payable/receivable.
• Track expenses, ensure adherence to financial policies, and assist in the preparation of financial documentation for audits.

• Perform general administrative tasks such as filing, organising documents, and handling correspondence.
• Assist in preparing meeting agendas, taking minutes, and coordinating logistics.
• Handle scheduling and appointment booking as required by the team.
• Maintain an organised filing system for both financial and administrative records.

• Assist with handling phone calls, directing inquiries to the appropriate person or department.
• Manage client and supplier calls, ensuring smooth communication and follow-up as needed.

• Provide ad-hoc support to the finance and admin teams as needed.
• Participate in meetings as required, taking notes, and ensuring tasks are actioned post-meeting.
• Follow up on pending financial and administrative tasks to ensure completion in a timely manner.

• Proven experience in finance and administration roles.
• Proficient in Sage or other accounting software.
• Strong attention to detail with excellent organisational skills.
• Excellent communication skills, both verbal and written.
• Ability to work independently with minimal supervision.
• Strong multitasking and time management skills.
• Reliable internet connection and ability to work from home.
• Professional phone etiquette.

• Experience with phone-based customer service or administrative assistance.
• Previous experience working remotely.

• Full-time position, Monday to Friday.
• Flexible working hours, with availability for meetings on a need-to basis.