Finance Officer

SUMMARY:
Finance Officer (Finance)

POSITION INFO:

Our client in the Finance Industry is looking to hire a Finance Officer.

Duties and Responsibilities

Recording financial data

• Ensure daily recording and maintenance of all manual (Excel) cashbooks prior to entering the information into Navigator.
• Ensure that the accounts codes are accurately captured in Navigator.
• Perform daily processing of all financial transactions in Navigator.

2. Disbursements:

• Receive and review Travel Advance requests against supporting documents as received from TLA and prepare EFT Cover for payment approvals.
• Receive and review Payment Requests from Procurement and ensure that the PO (Purchase Orders) are matched to invoices and the billing detail verified.
• Resolve any discrepancies between PO’s and invoices and track expenses paid against PO’s.
• Review and ensure that all Electronic Funds Transfers (EFT’s) requests are uniquely numbered to facilitate future queries and audit trails.
• Ensure that the relevant documents required by policy are attached to all EFT requests.
• Ensure VAT compliance on tax invoices.
• Update and maintain the recurring payments schedule and ensure that the recurring payments are paid timeously.
• Calculate advances received daily and obtain the necessary authorizations.
• Scan and file on the network drive.
• Follow up on outstanding per diems longer than 5 days.
• Attend to travel queries.

Banking

• Identify and add into the banking system any vendors that are being paid for the first time through the banking system.
• Load payments onto the ABSA Business Integrator and circulate supporting documents for payment approval.

Petty Cash Maintenance:

• Issue petty cash to recipients as per the guidelines in the Finance manual.
• Maintain the petty cash ledger daily ensuring that all vouchers are correctly numbered and recorded in the ledger.
• Perform cash counts with each request for replenishment and ensuring that the Senior Finance Officer Finance Manager reviews and approves the count.
• Prepare the monthly petty cash journal and submit to the Senior Finance Manager r for approval and ensure close out monthly for inclusion in the monthly management report to Company HQ.

5. Scanning:

• Scan all financial transactions and creating electronic filing as per guidance.

6. Monthly File Audit

• Conduct file audit after month end submission.
• Distribution of file audit findings to team.
• Follow up outstanding file audit findings.

General

• Ensure that all vouchers have complete, bona fide, and legitimate supporting documentation ensuring that all transactions are properly authorized.
• Liaise regularly with the Financial Manager and Financial Director to ensure that any accounts queries are responded to and finalized no later than the end of the subsequent month.
• Follow up payments for invoices raised for sub-lessees.
• Perform functions with a view to safeguarding and developing the best interests of Company
• Ensure that regular backups of data are completed.
• Ensure the accuracy and completeness of financial transactions.
• Perform other reasonable duties as assigned.

Requirements and Education

• A 3-year Accounting Diploma.
• Preferably have 2 years’ experience in the USAID donor environment.
• At least have 3 years’ experience in an accounting position and have had exposure to the full accounting function.
• Have good working knowledge and experience of accounting systems.
• Good working knowledge of Excel and MS Office (Outlook, Word).
• The candidate must be able to work independently, but also function as part of a very dynamic team.
• Have a keen eye for detail and work accurately under pressure.
• Is deadline driven.
• Must be South African permanent resident.

NB! This job is now closed. You can apply for other jobs by uploading your CV.