Finance Assistant - Purchase Orders

Recruiter:

Time Personnel

Job Ref:

CPT005653/Meg

Date posted:

Thursday, June 25, 2026

Location:

Muizenberg, South Africa

SUMMARY:
Are you an organised and detail-oriented administrator with experience in purchase order processing and supplier coordination?

A well-established company in Muizenberg is looking for a Finance Assistant to join their finance department. Working alongside a driven and supportive team, you will assist with the accurate processing of purchase orders, supplier documentation, and procurement administration.

Own vehicle essential.

POSITION INFO:
REQUIREMENTS

Matric,
A minimum of 2-3 years’ experience in a similar role
Proven hands-on experience processing high volume sales orders
Own vehicle essential
Intermediate level skills in Microsoft 365
Quantifiable experience with ERP systems and recognised accounting systems
Previous debtors processing experience is desirable
Good numerical skills
Good written and spoken skills in English
High degree of confidentiality and professionalism

DUTIES

Retrieve customer purchase orders from the ERP system for sales order processing
Assign the appropriate supplier to each customer purchase order
Request and obtain revised CPOs where discrepancies arise between the CPO and sales order
Apply the correct foreign exchange rates
Capture and process sales orders
Convert sales orders into order confirmations
Generate invoices for all customer deliveries
Monitor customer credit limits and manage any breaches
Conduct credit checks and obtain bank code reports for all new credit applications
Record daily receipts and follow up on overdue accounts
Respond to and resolve queries related to outstanding invoices
Reconcile manual deliveries against issued invoices
Confirm FEC rates prior to invoicing
Run and review monthly statements, ensuring all invoices are accurate before distribution to customers
Provide invoice copies and proof of delivery upon request
Prepare documentation for legal handover of long-outstanding accounts in consultation with the FM/FD
Maintain and update accounts receivable records
Process and manage current accounts
Support statutory submissions and audit requirements
Perform monthly reconciliations, clear control accounts, and post month-end journals
Assist with EMP201 and VAT201 submissions
Maintain organised filing of financial records and correspondence
Identify opportunities to improve efficiency and reduce costs within processes
Contribute to continuous improvement initiatives and business projects

Salary: dependent on experience.

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