Finance Assistant

SUMMARY:
Our client in the Hospitality Industry is seeking a Finance Assistant to support the daily financial operations of the organisation

POSITION INFO:
GENERAL DUTIES & RESPONSIBILITIES: 
Revenue & Banking

• Process and reconcile transactions for the Cheque Bank Account.
• Review accuracy of daily revenue reports and update templates with new revenue codes, budget allocations, and monthly formulas.
• Monitor daily cash-ups, receive onto financial system, and follow up on outstanding queries or variances.
• Process sales journals and ensure all control checks are correctly performed.

• Issue and process petty cash requests daily.
• Conduct weekly petty cash counts, reconcile balances, sign off, and ensure adequate change supply.
• Facilitate cash-in-transit collections and ensure safety procedures are followed.

• Process debtors including DB transfers, statements, and reconciliations.
• Maintain Hotelbeds portal and handle all related billing and payments.
• Process recurring monthly invoices and manage virtual card payments for bookings and reservations.

• Process supplier invoices and perform statement reconciliations.
• Prepare and submit approved weekly and monthly creditor payments.

• Manage and reconcile control accounts including:
• Speedpoint, EFT, PayGenius, Vouchers, Cash, Direct Bills, Guest Charges, SACT Levy, Imibala Donations, Museum Tickets.
• Conduct regular float counts and ensure accurate reconciliation.

• Process journal entries for promotions, inventory adjustments, prepayments, and accruals.
• Perform month-end reconciliations across all relevant accounts.
• Maintain proper records and audit trails for all month-end processes.

• Process guest refunds once the authorised and signed refund sheet is received.
• Act as a liaison with operational departments to resolve outstanding finance-related matters daily.

• Maintain accurate financial records and filing systems (electronic and hard copy).
• Assist with general administrative duties and ad hoc financial projects as required by the Bookkeeper or Finance Manager.

• Provide clear and professional communication to internal stakeholders regarding financial queries.
• Process guest-related transactions accurately to maintain satisfaction and resolve billing concerns.

• Collaborate with the finance and operations teams to ensure accuracy and timely completion of financial processes.
• Maintain professional relationships with suppliers, staff, and service providers.

• Ensure all financial transactions are processed accurately and timeously.
• Monitor financial data for inconsistencies and address errors promptly.
• Maintain proper records in line with audit requirements and organisational standards.

• Support the preparation of monthly financial reports.
• Assist with maintaining compliance with financial controls and audit protocols.
• Ensure timely and accurate submission of reconciliations, payments, and journals.

• Ensure safe handling and storage of all financial documentation and cash-related items.

• Follow internal financial procedures and controls.
• Maintain compliance with VAT and audit documentation requirements.

• Assist during audits or reviews by providing accurate financial records.
• Take initiative in improving existing processes for greater efficiency.
• Perform any reasonable duties assigned by the Bookkeeper or Finance Manager.

• Strong numerical and reconciliation skills
• High attention to detail and accuracy
• Good organisational and record-keeping skills
• Excellent communication skills in both English and Afrikaans
• Reliable, punctual, and deadline-driven
• Friendly, professional interpersonal skills and a collaborative attitude

• Certificate or diploma in Bookkeeping preferred
• Strong knowledge of basic accounting principles
• Proficient in bookkeeping to trial balance
• At least 3 years’ experience in a similar finance support role
• Proficient in Microsoft Office (especially Excel)
• Experience with Sage or similar accounting software

• Must be able to work under pressure and meet monthly reporting deadlines
• Willingness to work flexible hours during audits or month-end close
• Demonstrates a high level of confidentiality when handling sensitive financial and payroll information
• Ability to adapt to new systems and processes with a continuous improvement mindset
• A positive, proactive attitude toward teamwork and cross-departmental collaboration