SUMMARY:
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POSITION INFO:
Are you a sharp multitasker with a knack for numbers, a flair for admin, and an eye for detail? We’re on the lookout for a Finance, Admin & Marketing Assistant who thrives in a structured, dynamic environment where no two days look the same.
This is a key support role for a well-established team that values accountability, confidentiality, and collaboration. If you love being the go-to person and keeping everything running behind the scenes, read on!
This role offers more than just numbers and paperwork, it's an opportunity to take ownership, be valued as the heartbeat of a team, and grow within a stable, people-first company.
Please forward your CV to or apply here directly.
Key Responsibilities:
Administrative Support
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Provide comprehensive administrative support to the Management Team
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Create and manage invoices twice weekly (and same-day prepayment invoices)
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Assist with briefs, reports, and presentations
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Support ad-hoc projects and event coordination, including research and records
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Maintain office systems and manage data and filing
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Keep price lists updated in the CRM system and complete RFPs
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Review and distribute annual price lists and corporate SLAs
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Ensure CRM system compliance by removing personal data older than 5 years
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Act as Administrator backup during high season or leave
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Close completed immigration cases and send lease/permit renewal reminders
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Administer client surveys as part of the quality protocol
Marketing & Digital Communication
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Review and recommend new media and systems
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Manage HubSpot CRM and email communications
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Create engaging newsletters and news alerts
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Track and report on SEO effectiveness
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Coordinate webinar invitations and follow-ups
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Manage the company’s LinkedIn page
Finance & Invoicing
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Generate invoices every Tuesday and Thursday
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Compile consolidated client invoices at month-end
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Use CRM system to track cases flagged for invoicing
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Pull and process the “settled but not invoiced” report weekly
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Address invoice-related queries promptly and accurately
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Ensure all invoice data is correct, including client info and payment follow-ups
You’ll Need:
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3+ years' experience in a similar finance/admin support role
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Solid experience with invoicing and CRM systems (HubSpot experience is a plus)
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Strong administrative and organisational skills
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High attention to detail and confidentiality
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Comfortable working across multiple business areas (admin, marketing, finance)
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A proactive, can-do attitude and a team-first mindset
