Finance & HR Manager

SUMMARY:
Oversee the financial and human resource operations within PEN.

POSITION INFO:

Your:

• BCom or related qualification
• 5 years management experience in finance and human resources
• Advanced Excel skills (Pivot tables, graphs, formulae etc.)
• Advance knowledge of BCEA and HR Legislation
• Advance knowledge of Sage
• Advance knowledge of Statutory reporting and submissions (VAT, PAYE, Tax)
• Advance financial and accounting knowledge

will enable you to:

Financial Management:

• Prepare Detailed Income Statement and Statement of Financial Position with supporting schedules for the whole organisation and per department on a monthly basis
• Review Detailed Income Statement and investigate variances and movements against the budget/ forecast on a monthly basis.
• Provide financial report, with variances flagged, to COO on a monthly basis
• Compile financial reports and distribute timeously on a monthly basis to managers, Financial Committee and external stakeholders, as required
• Compile the financial committee pack on a quarterly basis, attend quarterly Financial Committee meeting and record meeting minutes
• Provide Investment, Debtors (Rental) and Financial report to CIO
• Prepare quarterly cashflow forecasts
• Facilitate the information flow during the budget process 
• Consolidate financial information obtained to compile departmental budgets and organisational budget on annual basis (October/November)
• Make changes to the budget based on review panel and board feedback
• Arrange audit with external auditor and agree on timeline and deliverables for audit
• Ensure that the information in audit file is complete and accurate
• Liaise with Auditors during audit process and assist with requests for information

Financial Accounting:

• Oversee the daily and monthly recording of financial information and assist team with related queries thereto
• Review financial information of a monthly basis to ensure accuracy
• Sign off on reconciliation of control accounts prepared by finance staff
• Ensure bookkeeper submits PAYE and VAT returns on monthly basis
• Review debtors on a regular basis and ensure appropriate action is taken to resolve any issues
• Review cash flow requirements on a continual basis and raise concerns with COO and CEO

Governance and Compliance:

• Ensure compliance with the law and company’s policies, with regards to finance and labour law. Adhere to good accounting practices, regulations, the Company Act and South African labour laws and recommendations.
  • Perform risk management by identifying risks related to the organisation’s financial position, compliance and ethics.
• Stay up to date with good financial practices and requirements and labour legislation
• Advise and make recommendations to Exco and the Board to ensure the company's standard operations and policies relating to Human Resources and Finance are aligned with legislative requirements and good practice

Human Resource Management:

• Develop, manage and implement systems and processes to support effective HR service delivery, including recruitment, renumeration, on boarding and contract management
• Oversees the administration of human resource activities including, but not limited to, compensation and leave; disciplinary matters; disputes and investigations; and performance management.
• Provide guidance to managers and team leaders with regards to human resource policy, good practice and legislation to provide decision support
• Ensure the creating and updating of policy handbook
• Ensure a confidential personnel record system containing all pertinent data for each employee and the record storage inline with statutory requirements
• Ensure payroll compliance which includes the payroll system, accuracy of payroll, payroll taxes and submissions.
• Compile human resource reports on a monthly basis for Exco and other stakeholders, on an ad hoc basis