Facility Manager (6 month fixed term contract)

Recruiter:

O'Brien Recruitment

Job Ref:

1630022426

Date posted:

Saturday, June 28, 2025

Location:

Cape Town, South Africa

SUMMARY:
-

POSITION INFO:

Are you a facilities mastermind with a passion for creating smooth, well-oiled office environments? Do you thrive on managing multiple sites, juggling service providers, and ensuring everything from the coffee machine to compliance is running like clockwork?

We’re on the hunt for a dynamic and hands-on Facility Manager to oversee operations across five regional offices on a 6-month fixed-term contract. Based in Cape Town, you’ll report to the Procurement Manager and play a vital role in ensuring all facilities are safe, functional, and brand-aligned, while delivering exceptional service and support to internal teams.

What You’ll Be Responsible For:

Facilities Oversight

Manage day-to-day operations across regional offices (Cape Town, Johannesburg, Durban, PE, Bloemfontein)
Handle preventative maintenance, snag resolution, supplier coordination, and office improvements
Ensure optimal use of office space and adherence to company standards, branding, and protocols

Vendor & Procurement Management

Source, manage and negotiate with service providers (cleaning, security, maintenance, etc.)
Ensure contract compliance and budget tracking
Oversee consumables, courier accounts, and monthly cost reconciliation

Front Office Team Leadership

Manage FOH teams in all locations (leave approvals, SOPs, performance reviews)
Oversee reception functions, calls, guest experience, courier services, and new joiner setups

Health, Safety & Environment (HSE)

Drive compliance with HSE policies and protocols nationally
Conduct inspections, maintain HSE consumables, and coordinate SHE Rep reviews
Ensure emergency systems, COC certifications, and audits are up to date

Support Services

Assist with onboarding/offboarding, staff travel systems, and operational needs
Ensure efficient consumables ordering, budget tracking, and event/catering logistics

What We’re Looking For:

Minimum Matric + 2 years’ experience in office management or facilities
Excellent knowledge of MS Office tools, admin systems, and supplier management
Strong organizational, communication, and problem-solving skills
A team leader with customer service orientation and a knack for multitasking
Valid driver’s license required; travel to regional offices will be part of the role

This is a fantastic opportunity for a solutions-oriented, proactive individual looking to make an immediate impact in a high-energy, fast-paced environment.

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