Facilities Manager, Pretoria

SUMMARY:
Facilities Manager

POSITION INFO:

Responsible for overseeing the maintenance, repair, and upkeep of office buildings, facilities, infrastructure, and company-owned properties.

Ensures that all premises are safe, functional, well-maintained, and presented to a high standard while managing contractors, maintenance staff, service providers, budgets, and compliance with health and safety regulations.

Key Responsibilities

Facilities Management • Oversee the maintenance and upkeep of all office buildings, facilities, warehouses, and company-owned properties. • Ensure that buildings, offices, boardrooms, kitchens, bathrooms, parking areas, gardens, and common areas are maintained to a high standard. 

Contractor & Supplier Management • Source, appoint, and manage external contractors and service providers. • Obtain quotations and negotiate competitive pricing. • Monitor contractor performance and ensure work is completed to the required standard. • Ensure contractors comply with company policies and health and safety requirements.

Asset & Infrastructure Management • Maintain an asset register for furniture, fixtures, equipment, and facilities. • Monitor the condition and lifespan of company assets. • Plan refurbishment and replacement projects where necessary. Health, Safety & Compliance • Ensure compliance with the Occupational Health and Safety Act and all relevant regulations. • Conduct regular safety inspections. • Ensure fire equipment, emergency exits, generators, electrical installations, and security systems are serviced and compliant. • Coordinate annual compliance inspections and certifications.

Security & Services • Oversee security, access control, CCTV systems, alarms, and perimeter maintenance. • Manage cleaning, waste removal, pest control, landscaping, and hygiene services. • Ensure uninterrupted utility services including electricity, water, internet, and backup power systems.

Administration • Maintain maintenance schedules and service records. • Prepare monthly maintenance reports. • Track maintenance requests and ensure timely completion. • Maintain supplier and contractor documentation. Minimum Requirements Qualifications • National Diploma or Degree in Facilities Management, Building Management, Property Management, Engineering, or a related field – will be an advantage.

Experience • Minimum of 5 years’ experience in facilities or building maintenance management. • Previous experience managing office buildings, commercial properties, or corporate facilities. • Experience managing contractors and service providers. • Strong knowledge of building maintenance systems and preventative maintenance planning.

Knowledge & Skills • Facilities and property management. • Building maintenance and infrastructure. • Occupational Health and Safety legislation. • Budget preparation and cost control. • Project management. • Vendor and contractor management. • Strong problem-solving and decision-making skills – Very important • Computer literacy (Microsoft Office). • Excellent organisational and planning abilities.