Facilities Manager

Responsibilities

• Provide effective and efficient support with respect to maintenance issues to the operational teams
• Maintaining, creating, organizing, and managing internal operating procedures for the maintenance department
• Analysis of costs versus budget
• Alternative sourcing solutions for equipment, contractor engagement and asset management
• Implementation of performance systems and corrective measures to support the overall operations function
• Developing strategies to minimize risk factors and losses
• Effective coordination, and the implementation of effective maintenance initiatives
• Relevant support be it telephonic, electronic or physical store visits
• Follow up on high priority maintenance issues
• Quality checks on work done by contractors as per requirements and standards
• Build effective relationships with contractor’s and ensure that contractors adhere to their SLA’s
• Liaise with training department in planning and implementing an effective training program on preventative maintenance, maintenance reporting and procedures
• Ensure that the maintenance team deals effectively with equipment breakdowns
• Track actual vs. budget maintenance expenses per store and assist/support store management in cost management within given parameters
• Analysis of costs per restaurant and introducing effective action plans to address expenses
• Sourcing of selected store equipment in line with set parameters
• Ensure that all contractors sourced and appointed are certified and adhere to regulations ( Health and Safety, Covid, etc )
• Sourcing of new contractors and better pricing options – including possible alternative manufacturing solutions for equipment in stores
• Ensure quotes from contractors are market related and enter into negotiations with contractors as required
• Monitor the quality and product of suppliers and contractors
• Analyse, assess and compare costs on a regular basis
• Ensure that all equipment/assets are tracked effectively through the asset management programme
• Maintain, implement and monitoring a system of controls/procedures for the recording of all company assets
• Management of all  company assets
• Liaising with Finance with respect to the movement of assets through acquisitions, transfers and disposal
• Ensuring the completion of monthly stock counts by the maintenance teams with various company departments
• Ensure the maintenance team conduct weekly/monthly asset verification visits to stores
• Generate effective project management plan for new company projects
• Submission of claims timeously for Insurance purposes
• Liaising with company teams in respect of services ( Electricity and water usage)  in the respective stores
• Provide full reports to company Leadership Team in accordance with set out guidelines on maintenance and costs
• Investigate and analyze any potential risks and/or losses that could occur within maintenance systems and processes

Requirements

• Grade 12

• Minimum of 8 years of related Maintenance and Facilities Management experience
• Good communication skills – Both verbal and written with all levels of staff
• Own reliable car, business kilometres to be reimbursed
• South African citizens only

• Experience and technical knowledge (electrical, plumbing, etc.) of running a fully functional fast food or restaurant outlet, would be an advantage
• Excellent Computer literacy – MS Office and related Facilities/analytic software
• Good analytical and problem solving skills
• Ability to manage and work with Teams and People at All levels from Executive Management to workers

• Excellent time management skills
• High management competencies
• Attention to detail

• Salary is dependent on relevant specific skills and operational experience