Exports / Logistics Assistant

SUMMARY:
Our client in the mining engineering sector is seeking a highly detail-oriented, focused, and structured Exports / Logistics Assistant to join their operations team in Modderfontein.
The ideal candidate must have a perfectionist mindset, strong concentration, and excellent organisational skills to manage complex export documentation processes in a high-pressure environment. The position is best suited for an introverted, disciplined individual who can follow instructions precisely and thrives in a process-driven setting.
This role demands full bilingual fluency in English and Afrikaans, prior commercial exports experience, and a solid background in a manufacturing or production environment.

PROBATION PERIOD:
A six-month probation period will be implemented. During this time, either party may terminate the employment with a seven-day notice period.
After the probation, the company’s standard termination and leave policies will apply and must be adhered to by both parties.

POSITION INFO:
JOB TITLE: Exports / Logistics Assistant
AREA: Modderfontein, Gauteng
INDUSTRY: Mining Engineering
Salary / CTC: R 45 000 (Depending on current earnings, qualifications, and experience)
Report to: Procurement and Logistics Manager
Type: Fixed Term Contract

Key Responsibilities:
Your main tasks and duties will include:

1. Export Coordination & Documentation:

• Prepare and verify all export documentation including:
  • Commercial invoices
  • Packing lists
  • Forwarders' instructions
  • Road manifests
  • Master airway bills

• Bills of lading
• Certificates of origin
• Third-party inspection certificates
• Export licenses (if applicable)

• Ensure compliance with local and international shipping and customs regulations
• Coordinate all transport bookings with internal loading teams, road hauliers, shipping lines, airlines, 3PL providers, and couriers
• Track and trace all shipments; communicate delays or changes to relevant stakeholders
• Maintain contact with international clients for updates, queries, and coordination
• Manage returns, delays, and complaints in collaboration with internal teams
• Ensure adherence to trade laws, sanctions, and international agreements
• Maintain accurate records of export transactions for compliance and audit
• Support preparation of reports and ad hoc administrative logistics functions

1. Operational Shipment Tasks & Timeline Management:

• Open file and folder for each shipment on the shared Z-Drive
• Compile full export pack including:
  • Commercial invoice
  • Packing list
  • Forwarders' instruction
  • Clearance documents
• Print purchase orders and double check against GRV and loaded items
• Finalise packing list and send to warehouse/loading team for validation
• On warehouse approval, finalise commercial invoice with confirmed truck size/loading requirements
• Submit loading info to transporter (truck size and equipment value) to calculate road bond and charges
• Once transport costs are confirmed, finalise commercial invoice and verify costing
• Send final packing list to warehouse to process transport purchase order
• Allow ±48 hours lead time before scheduled loading
• Send commercial invoice, packing list, and clearance documents to transporter
• For supplier loading, notify the supplier via email of the planned loading date
• Upon receipt of SA clearance from transporter:
• Print, scan, and save all documentation in the shipment folder

• Send full set to the client and clearing agent for destination clearance
• Print 3 full sets of documents for the driver
• For Klerksdorp loading, email documentation to local team to print for the driver
• Arrange insurance cover for the shipment
• Notify project site of truck and driver details to ensure access (include copy of packing list)
• Update the loading schedule
• Update outstanding order schedule
• Follow up on missing paperwork
• Ensure all site documentation is printed, scanned, and saved in the folder
• Distribute updated loading schedules every Friday to project engineers/managers
• General filing and digital records maintenance

1. Shipment Tracking & Communication:

• Send tracking updates via WhatsApp and email for all projects
• Must be available to send updates on a rotational basis, including weekends and public holidays

1. Accuracy & Cross-Checking:

• Double-check all purchase orders against GRV and loading items
• Confirm accurate values and data on the loading schedule
• Verify invoice values before finalising the commercial invoice
• Check weights and dimensions of goods
• Ensure all required documentation is received from project sites

• Matric (Grade 12) minimum
• Diploma or certificate in Logistics, Supply Chain, or related field (advantageous)
• 3-5 years' experience in a similar Exports / Logistics Assistant role
• Previous experience handling commercial exports across Africa and internationally
• Background in a manufacturing or production environment is essential
• Proficient understanding of customs documentation, logistics processes, and Incoterms

• Fluent in English and Afrikaans - spoken and written (mandatory)
• Exceptionally detail-oriented, accurate, and thorough
• High level of concentration and focus
• Strong administrative and document management abilities
• Technically confident in Microsoft Excel, Outlook, and ERP systems
• Able to work independently and under pressure
• Willing to work overtime as needed, including during peak operational periods
• Physically and mentally fit with stamina for high-focus workloads
• Comfortable in a structured, routine-based, and quiet work environment

• Quiet, focused, and introverted
• Perfectionist by nature with high personal standards
• Loyal, disciplined, and methodical
• Dismissive of distractions - task-driven and accurate
• Not easily influenced or overwhelmed
• Trustworthy, mature, and dependable
• Takes pride in producing flawless work