Executive Personal Assistant - Humansdorp

SUMMARY:
Our client in the FMCG industry is seeking to employ an Executive Personal Assistant to join their team based in Humansdorp.

Exciting Opportunity:
Join a dynamic and forward-thinking team where your skills will make an immediate impact and your career can thrive.

POSITION INFO:
Requirements:

• Matric (Grade 12) is essential.
• A relevant tertiary qualification in Office Administration, Business Administration, Public Management, or a related field is strongly preferred.
• 8–10 years' experience in a similar Executive Personal Assistant or Executive Assistant role.
• Proven experience supporting a CEO, Executive Committee (Exco), Board members, or other senior executives.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams.
• Strong report writing, proofreading, and editing skills.
• Excellent written and verbal English communication skills.
• Strong organisational, planning, and time management abilities.
• High level of professionalism, discretion, and confidentiality.
• Ability to work accurately under pressure and meet strict deadlines.
• Strong interpersonal skills with the ability to engage stakeholders at all organisational levels.
• Excellent attention to detail and administrative skills.
• Experience coordinating executive travel, meetings, and calendars.
• Experience preparing presentations, reports, and executive correspondence.
• Financial administration experience, including purchase orders, invoicing, and payments, is advantageous.

• Provide comprehensive administrative and clerical support to the CEO, Exco members, and the Chairman as required.
• Act as the primary point of contact between executives and internal and external stakeholders.
• Manage executive calendars, appointments, meetings, and scheduling.
• Coordinate Board, Committee, and Executive meetings.
• Arrange domestic and international travel, accommodation, and itineraries.
• Prepare reports, presentations, correspondence, and executive documentation.
• Conduct research and compile information for reports and presentations.
• Proofread and edit reports, presentations, emails, and other business documents.
• Attend meetings, record accurate minutes, and distribute meeting outcomes.
• Maintain an effective electronic and physical document management system.
• Manage incoming communications and prioritise matters requiring executive attention.
• Process electronic purchase orders and facilitate payment requests.
• Compile travel-related finance documentation and invoice submissions.
• Ensure office supplies are adequately maintained.
• Coordinate visitor arrangements, including PPE requirements.
• Source, compile, and proofread submissions for the company newsletter.
• Maintain confidentiality of sensitive executive and company information.
• Build and maintain effective relationships with internal and external stakeholders.
• Provide ad hoc executive support as required.