Executive Personal Assistant

SUMMARY:
Our client based in Bellville is looking for the ideal person who can manage the directors time, lif

POSITION INFO:

Executive Personal Assistant

Our client based in Bellville is looking for the ideal person who can manage the directors time, lifestyle schedule, household staff and all activities related to the household.  Candidate should have worked in a highly private setting for individuals or have been managing directors or CEO''s personal lives.

Requirements :

• English first language
• Grade 12 and relevant diplomas
• Comfortable using a computer and various apps and programs like Google, Google drive, Trello and whatsapp
• Great attention to detail and ability to train, manage and hire staff.
• Comfortable in project management of a wide variety of projects
• Drivers license and own car
• 5 years experience in Executive Personal Assistant duties or any job similar to this position.
• If you have travelled before this can be an extra attribute.

Duties and responsibilities

The role involves, but is not exclusive to :

• Personal family admin.  Managing and implementing tasks required such as gathering information, research, quoting requirements for repairs and maintenance, completing outstanding issues, managing payments, filing of invoices, running errands.
• Managing personal diaries and appointments for the family like restaurants, beauty appointments, personal trainers.
• Sourcing new contacts and service providers.
• Managing staff at different residences. HR functions, Sourcing, disciplinary procedures and staff enrichment.
• Staff scheduling
• Maintenance, repairs, furniture repairs and protect, supplier and service deliveries management, council and billing issues.  Travelling to other properties if needed.
• Travel Arrangements for the family
• Vehicle maintenance, repairs and licensing
• Plan and execute functions at the home.
• All in-house purchasing and stock ordering.  Handling stock control
• Courier deliveries
• General Admin
• Household organisation, labelling and cleaning out of closets and clothing
• All training and instructions to be supplied by the director.

Personal profile:

Personal Skills / Attributes :

• Open minded and able to work under pressure. Effective communication is important.  Attention to detail is of utmost importance. 
• Have discretion
• Be able to prioritise workload and tasks
• Self driven and not needed to be micro managed
• Be organised
• Friendly and professional
• "Can do" attitude.

Please apply online "if you meet all the requirements"

NB! This job is now closed. You can apply for other jobs by uploading your CV.