Executive Personal Assistant

SUMMARY:
Personal Assistant to the CEO

To provide high‑level executive support to the CEO, ensuring efficient management of daily schedules, business priorities, confidential information, and strategic projects. The PA will act as the CEO’s right hand in managing communication, operational efficiency, and administrative excellence.

POSITION INFO:
Key Responsibilities:

1. Executive Support
• Manage and maintain CEO’s diary, appointments, and meetings (internal and external).
• Prioritize and coordinate requests, ensuring time is optimized.
• Prepare briefing packs, presentations, reports, and correspondence.
• Take minutes in strategic meetings and follow up on action items.
2. Administrative & Office Management
• Handle travel arrangements (local & international), visas, accommodation, and itineraries.
• Screen and prioritize emails, calls, and documents.
• Manage expense claims, budgets, and petty cash related to CEO’s office.
• Coordinate logistics for board meetings, Exco meetings, and special events.
3. Project Coordination & Research
• Conduct research on behalf of the CEO and prepare summary reports.
• Assist in special projects and strategic initiatives as directed by the CEO.
• Track deadlines and deliverables to ensure execution.
4. Confidentiality & Discretion
• Manage sensitive information with the highest level of integrity.
• Act as a liaison between the CEO and internal/external stakeholders.
5. Communication & Relationship Management
• Draft professional communication on behalf of the CEO.
• Build relationships with key stakeholders, clients, and partners.
• Support in stakeholder engagement and follow-ups.

• Proven experience as an Executive Assistant/Personal Assistant at senior executive or C‑Suite level.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication.
• Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of emotional intelligence, discretion, and professionalism.
• Ability to work under pressure, prioritize tasks, and meet tight deadlines.
• Advantageous: Exposure to sectors such as [insert sector, e.g. mining, logistics, manufacturing] if relevant.

• Standard hours: 08h00 – 17h00, Monday to Friday
• Flexibility for extended hours and after-hours support when required.

• Proactive and solutions‑oriented.
• Trustworthy and discreet.
• High energy, professional, and approachable.
• Able to operate effectively in a fast‑paced, dynamic environment.