Executive PA - Remote UK

SUMMARY:
We are seeking a Fully Remote Personal Assistant who will provide high-level administrative support to a UK Luxury Real Estate company.  Must be fully set up with a home office, back up power.  The candidate will take responsibility for diary management, correspondence, meeting coordination, financial administration and general office operations.

The ideal candidate will be exceptionally organised, detail-oriented, professional and comfortable working with multiple digital platforms and business systems.

Fully remote position: Work from home. 
 
Previous remote working experience is essential – candidates must have experience working in previous remote roles.
 
Company location: UK-based company.
 
Working hours: UK business hours.
 
Salary: Please do not disclose or advertise the salary.
 
Company description: Describe the business as a luxury real estate company, highlighting its involvement in the luxury property market. Please do not disclose the company's name anywhere in the advertisement.

POSITION INFO:
Key Responsibilities
Executive & Personal Assistance

• Provide direct administrative and executive support to management.
• Manage executive diaries, calendars, appointments and meetings.
• Coordinate travel arrangements, accommodation and itineraries where required.
• Prioritise daily tasks and manage competing deadlines.
• Handle confidential information with discretion and professionalism.
• Anticipate management requirements and provide proactive support.

1. Diary & Meeting Management

• Coordinate internal and external meetings.
• Schedule appointments and manage meeting invitations.
• Prepare meeting agendas, documentation and presentations.
• Record meeting minutes and follow up on outstanding action items.
• Ensure management is adequately prepared for meetings and commitments.

• Manage incoming and outgoing correspondence.
• Draft professional emails, reports, letters and business communications.
• Screen and prioritise communications on behalf of management.
• Liaise with clients, suppliers, service providers and other stakeholders.
• Ensure timely follow-ups and responses.

• Assist with invoices, quotations and expense claims.
• Process and monitor financial documentation.
• Assist with accounts administration and payment follow-ups.
• Maintain accurate electronic records and filing systems.
• Support reporting, budgeting and general financial administration.

• Utilise Microsoft 365, including Outlook, Word, Excel and PowerPoint.
• Manage CRM systems, databases and digital platforms.
• Assist with document preparation, online research and data management.
• Identify opportunities to improve administrative processes through technology.
• Demonstrate confidence in learning and implementing new software and systems.

• Act as a professional point of contact for clients and business partners.
• Coordinate communication between management and internal teams.
• Maintain professional relationships with external stakeholders.
• Ensure a high standard of customer service and communication.

• Proven experience in a Personal Assistant, Executive Assistant or Senior Administrative Support role.
• Strong experience in diary and calendar management.
• Excellent written and verbal communication skills.
• Strong Microsoft Office / Microsoft 365 proficiency.
• Experience working with CRM systems and digital business platforms.
• Exposure to financial and general business administration.
• Excellent organisational and time-management abilities.
• Ability to work independently and manage competing priorities.

• Exceptional organisational and administrative skills.
• High level of technological aptitude.
• Strong attention to detail and accuracy.
• Professional communication and interpersonal skills.
• Proactive problem-solving abilities.
• Ability to anticipate requirements and take initiative.
• High levels of confidentiality and discretion.
• Ability to work under pressure and meet deadlines.
• Strong multitasking and coordination abilities.