Executive PA (Portuguese)

SUMMARY:
Job Description:
We are currently recruiting for a trustworthy and capable Executive Personal Assistant to support a high-performing individual in both professional and personal areas.
This is a fast-paced, hands-on role that demands exceptional organizational skills, a proactive mindset, and the ability to handle multiple responsibilities with discretion and efficiency.

POSITION INFO:
Key Responsibilities:

• Executive support: Diary and calendar management, scheduling, meeting coordination

• Admin:
• Invoicing and quoting (multi-currency knowledge essential)
• Managing supplier and customer invoices/statements
• Statement preparation, reconciliation, and record-keeping

• Travel & accommodation:
• Arranging domestic and international travel with travel agency
• Booking accommodation, managing itineraries, travel insurance, and related admin

• Medical coordination: Scheduling appointments with hospitals and Dr’s, managing communications and medical aid admin as well as accompanying clients to appointments if need be
• Liaison work: Acting as point of contact with suppliers, service providers, clients

• Proven experience as a PA or Executive Assistant in a high-pressure environment
• Solid bookkeeping skills with experience in invoicing, quoting, and multi-currency transactions
• Strong travel and accommodation arranging experience
• Highly organized, able to manage and prioritize multiple tasks efficiently
• Honest, reliable, and discreet with a strong sense of accountability
• Fluent in Portuguese (Portugal dialect preferred)
• Own reliable vehicle and valid driver's license
• Young, energetic, professional preferred due to the role’s pace and flexibility

• Some flexibility with hours and occasional travel required
• Immediate start preferred