Executive PA - Directors

Key Functions and Responsibilities

• Professionally prepare daily, weekly, and monthly reports, for both internal and external distribution by drawing information from various specified sources.
• Prepared all executive committee packs and Board Meeting presentations.
• Recorded minutes and tracked outcomes of actions identified.
  • Execute various administrative tasks, including scheduling, submission of expense reports, and other correspondence for Executive Team.
  • Plan and book all travel arrangements, including itinerary, car hire and accommodation bookings.
    • Serve as the executive representative in managing and coordinating business related matters, within the scope of the function.
    • Initiated communications, monitored requests, and identified those that required immediate attention.
    • Screen telephone calls and proactively handle all enquiries or requests by sourcing relevant information to resolve queries and follow up on resolutions.
    • Plan and optimized the Directors’ time through effective diary management.
    • Scheduled meetings with internal and external stakeholders.
      • Facilitate all arrangements associated with meetings including creating meeting agendas, compiling meeting packs, distributing timeously to relevant parties and catering requirements as necessary.
      • Liaise with managers, CEOs, suppliers, customers, and international contacts in a professional manner.
      • Performed a variety of administrative duties, such as writing letters, sending emails, updating spreadsheets, and creating presentations.
      • Operated with a high degree of independence within a complex and dynamic environment.
        • Utilised a sound understanding of the business as well as the company, its values, and priorities to perform all duties in a professional and confidential manner.
        • Complete numerous ad-hoc tasks when required to better enable the Directors to focus on crucial business matters.
        • Assisted all directors and executive staff on ad-hoc tasks ina confidential manner.
        • General presentation preparation.