Executive PA - Directors

Recruiter:

Stafflink Recruitment Solutions

Job Ref:

STL 174

Date posted:

Thursday, June 2, 2022

Location:

Johannesburg, South Africa

Salary:

R40K neg

SUMMARY:
Midrand

JOB DESCRIPTION:

Function:

Provide administrative support to all Directors and two other Executive Managers. Duties include general clerical, receptionist, and project-based work. Project a professional company image through in-person and phone interaction nationally and internationally. Will be assisting in day-to-day functions and dealing with confidential information.

MIN REQUIREMENTS:

5-8 Years’ Experience as an Executive Personal Assistant.
Grade 12 and Valid Driver’s License
- Diploma in Executive Assistance, Project Management certificate advantageous or a Diploma in any business field
Intermediate to advanced Computer literacy MS Excel, Outlook PowerPoint
- Organize large company events and plan and execute conferences of 40 people or more.
- Plan and maintain company advertising, and social media communication.
Manage and oversee the office cleaner and receptionist

Key Functions and Responsibilities

Professionally prepare daily, weekly, and monthly reports, for both internal and external distribution by drawing information from various specified sources.
Prepared all executive committee packs and Board Meeting presentations.
Recorded minutes and tracked outcomes of actions identified.
- Execute various administrative tasks, including scheduling, submission of expense reports, and other correspondence for Executive Team.
- Plan and book all travel arrangements, including itinerary, car hire and accommodation bookings.
  - Serve as the executive representative in managing and coordinating business related matters, within the scope of the function.
  - Initiated communications, monitored requests, and identified those that required immediate attention.
  - Screen telephone calls and proactively handle all enquiries or requests by sourcing relevant information to resolve queries and follow up on resolutions.
  - Plan and optimized the Directors’ time through effective diary management.
  - Scheduled meetings with internal and external stakeholders.
    - Facilitate all arrangements associated with meetings including creating meeting agendas, compiling meeting packs, distributing timeously to relevant parties and catering requirements as necessary.
    - Liaise with managers, CEOs, suppliers, customers, and international contacts in a professional manner.
    - Performed a variety of administrative duties, such as writing letters, sending emails, updating spreadsheets, and creating presentations.
    - Operated with a high degree of independence within a complex and dynamic environment.
      - Utilised a sound understanding of the business as well as the company, its values, and priorities to perform all duties in a professional and confidential manner.
      - Complete numerous ad-hoc tasks when required to better enable the Directors to focus on crucial business matters.
      - Assisted all directors and executive staff on ad-hoc tasks ina confidential manner.
      - General presentation preparation.

A detailed JD will be made available to a suitable applicant.

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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