Executive Assistant

Recruiter:

The Human Element

Job Ref:

2710944280

Date posted:

Friday, October 21, 2022

Location:

Randburg, South Africa

SUMMARY:
-

JOB DESCRIPTION:

Job Purpose: To provide the executive director with day-to-day administrative support including diary and schedule management and to ensure the office is running smoothly by overseeing business administration required.

Job Responsibilities:

Reporting to senior management and performing executive assistant and administrative duties.
Typing, formatting, and editing reports, documents, and presentations.
Entering data, maintaining databases, and keeping records.
Liaising with internal departments, answering calls, and making travel arrangements.
Managing internal and external correspondence on behalf of senior management.
Scheduling appointments, maintaining an events calendar, and sending reminders.
Copying, scanning, and faxing documents, as well as taking notes.
Preparing facilities for scheduled events and arranging refreshments, if required.
Ordering office supplies and replacements, as well as managing mail and courier services.
Observing best business practices and etiquette.
Overseeing the general office operation.
Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers.
Coordinating appointments and meetings and managing staff calendars and schedules.
Supervising, mentoring, training, and delegating assignments to ensure maximum productivity.
Coordinating domestic and international travel, including flight, hotel, and car rental reservations.
Purchasing office supplies and equipment and maintaining proper stock levels.
Producing reports, composing correspondence, and drafting new contracts.
Creating presentations and other management-level reports.

Minimum Requirements:

Grade 12 with Certification in secretarial work, office administration, or related training.
1-2 years of experience as a Personal Assistant would be advantageous.
Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
Advanced typing, note-taking, recordkeeping, and organizational skills.
Ability to manage internal and external correspondence.
Working knowledge of printers, copiers, scanners, and fax machines.
Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
Excellent written and verbal communication skills.
Exceptional interpersonal skills.

NB! This job is now closed. You can apply for other jobs by uploading your CV.

Similar jobs you might be interested in:

Executive Assistant & Project Manager
Location: Johannesburg
Salary: Monthly
Well known multinational pharmaceutical company based in Johannesburg North requires an experienced executive assistant.
8 days ago

Executive Assistant and Secretary
Location: Johannesburg
Salary: 500000 CTC
Dynamic Fluid Control, a local manufacturer of valves, has a unique and diversified portfolio of products catering for the mineral processing, power generation, water and affluent markets. We have a strong strategic approach towards active participation in global markets. The following position has become available at DFC:
12 days ago

Executive Assistant
Location: Johannesburg
Salary:
14 days ago

Executive Assistant
Location: Centurion
Salary: 35000 Monthly
Our client, a well-known Property Development company is looking for an experienced executive assistant to support top management with organisation, scheduling, correspondence and meetings. The ideal candidate will be dynamic with excellent attention to detail and very meticulous.
16 days ago

Executive Assistant
Location: Centurion
Salary: R25 000 Monthly
We are looking for an experience executive Personal assistant who has previous experience dealing with high level work as an executive Personal assistant for the Managing Director and CEO for a company based in the Centurion area.
18 days ago

Executive/Director's Assistant
Location: Centurion
Salary:
The Director’s assistant and Driver provides comprehensive support to the company's directors, including calendar management, task coordination, running errands, driving the directors to meetings and other events, and helping set up for presentations. The role requires professionalism, attention to detail, and the ability to represent the company positively in customer and supplier interacti...
8 days ago

EXECUTIVE PERSONAL ASSISTANT
Location: Johannesburg
Salary: 22 000 Monthly
A Paper Merchant on the East Rand of Johannesburg is looking for a Corporate executive assistant with three to five years’ experience as an executive PA responsible for managing the schedules and communications of key company executives. Their duties will include prioritizing emails and phone calls, gathering documents to prepare for meetings and coordinating travel arrangements. There ...
6 days ago

Executive Personal Assistant
Location: Centurion
Salary:
executive Personal assistantMarket related salary dependent on experienceR25 000ctc - R 35 000ctcA well established company in Centurion is seeking an executive Personal assistant to join their team!
22 days ago

PA/EA
Location: Johannesburg
Salary: MR Monthly
Our client is seeking a dedicated and organised mature female to join their team as both Personal and executive assistant to the company owner.
6 days ago

Personal Assistant
Location: Sandton
Salary:
Are you an out-of-the box thinker with outstanding multi-tasking abilities? Are you an initiator who has exceptional integrity and ethics? If you answered an emphatic yes! yes! yes! to all these questions, then read on... perhaps we can make your executive assistant dreams come true.
8 days ago

Executive Assistant

Similar jobs you might be interested in:

Create a free job alert for Executive Assistant in Randburg

Jobseekers

Recruiter

General