Executive Assistant

 

Recruiter:

Time Personnel

Job Ref:

CPT002319/Del

Date posted:

Friday, September 9, 2022

Location:

Observatory, South Africa


SUMMARY:
Are you energetic and enjoy a fast-paced, dynamic environment where you are an effective planner and use your initiative to be on top of your workload for a group of Directors? 
Our International Client based in Observatory requires your proactive administrative, organizational, and logistical service to several Senior Leadership Team Directors & their teams.
Essential to be equipped with Advanced Excel and PowerPoint plus all the major attributes to be the best hands-on EA.

JOB DESCRIPTION:

REQUIREMENTS
 
  • Grade 12 essential; a Tertiary Qualification in Business Administration and/or a PA Diploma preferred.
  • A minimum of 5 years proven work experience in an Executive PA position supporting several Directors.
  • Proven track record of managing high profile company events.
  • Able to multi-task, prioritize work & meet tight deadlines.
  • Possessing excellent communication skills; proficient in both written & spoken English.
  • Attention to detail, well-organized, courteous, conscientious, resourceful and proactive with sense of urgency in completing tasks.
  • Self-motivated with a high level of integrity.
  • Excellent interpersonal, communication, presentation, negotiation and reporting skills.
  • Flexible working attitude, team player and able to work under a minimum supervision.
  • A good deal of common sense, etiquette and an ability to think on one’s feet.
  • Advanced computer literacy (MS Office, Excel, PowerPoint).
  • Proven budget management skills an advantage.
  • Professional telephone manner, use of discretion and confidentiality
  • Proven ability to work under pressure.
 
 
DUTIES
 
  • Provide a full range of personal and executive secretarial support to the Directors including general administration work (as well as MD if required).
  • Full management of Directors electronic diaries, organising meetings, assessing priority of appointments and reallocation as necessary.
  • Manage Directors travel arrangements (including visas/accommodation) occasionally extending to teams if necessary.
  • Process Directors correspondence, ensuring that incoming correspondence is dealt with by the Director or behalf of the Director, or other staff as appropriate.
  • Maintain Directors office systems, including data management and filing.
  • Maintain records of Directors contacts.
  • Completing travel and expense reports for the Directors.
  • Screen calls, enquiries and requests, and deal with them when appropriate.
  • Assist Director in researching and following up with action on matters which fall within the Directors responsibility – chasing responses, triggering follow-up action.
  • Produce documents, briefing papers, advanced excel reports and advanced Powerpoint presentations for the Directors.
  • Organise meetings/conferences and ensure that Directors are well prepared. Preparing agendas, pre-meeting briefings, meeting papers and taking minutes.
  • Provide extensive event management support from start to finish i.e.: venue allocation, event plan & concepts, budget management, handling logistics, branding & comms, programme delivery and event debriefing sessions.
  • Work as part of a PA pool supporting the GM’s PA with business-critical projects as and when necessary.
  • Occasional reception relief over unplanned periods if required, answering calls and meeting and greeting clients.
  • Any other duties as may reasonably be required by the Directors.
 
Salary: R dependent on experience
 
 
Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.
 

 

 

 

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