Executive Assistant

SUMMARY:
A well-established organisation in Constantia is seeking an experienced and highly organised Executive Assistant to provide high-level administrative, operational and project support to the Chief Strategy Officer.

The successful candidate will play a key role in managing the executive's time, information flow, communication and key deliverables, while working closely with senior stakeholders across the organisation. This is a demanding position that requires discretion, sound judgement, strong organisational ability and the confidence to operate at senior level.

POSITION INFO:
Key Responsibilities

Calendar and Time Management

• Manage a complex and changing calendar across different time zones.
• Proactively identify and resolve scheduling conflicts.
• Prioritise meeting requests according to strategic priorities.
• Prepare daily and weekly briefing packs ahead of meetings.

• Draft, edit and manage professional correspondence, emails, memoranda and board communications.
• Act as the first point of contact for internal and external stakeholders.
• Liaise with senior executives, board members, investors and external partners with a high level of discretion.

• Prepare agendas and meeting materials.
• Attend meetings and take accurate minutes.
• Track action items and follow up with relevant departments to ensure deadlines are met.
• Coordinate logistics for strategy sessions, leadership meetings and retreats.

• Assist with tracking strategic initiatives and performance measures.
• Conduct research, competitor reviews and data gathering for presentations.
• Assist with preparing presentations, reports and board documentation using PowerPoint and Excel.

• Arrange complex domestic and international travel itineraries.
• Manage expense reporting and budget tracking.
• Coordinate logistics for executive events and business engagements.

• Handle highly confidential commercial, personnel and strategic information with discretion.
• Use sound judgement when determining which matters require the executive's direct attention and which can be delegated.

• Liaise with Finance, Legal, Human Resources and business unit leaders on behalf of the Chief Strategy Officer.
• Coordinate with the Chief Executive Officer's office and other executive assistants on shared priorities.

• At least 5 years' experience as an Executive Assistant or Personal Assistant supporting senior executives.
• Experience supporting executives at senior or executive leadership level is essential.
• Experience within a strategy, corporate development or mergers and acquisitions environment would be advantageous.
• Bachelor's degree preferred, although relevant experience will be considered.
• Advanced proficiency in Microsoft Office or Google Workspace, particularly PowerPoint and Excel.
• Experience with project management platforms such as Asana or Monday.com would be advantageous.
• Excellent written and verbal communication skills, including professional correspondence at executive and board level.
• Key Competencies
• Exceptional organisational and prioritisation skills.
• High level of discretion and trustworthiness.
• Strong attention to detail.
• Ability to anticipate needs and work proactively.
• Excellent stakeholder management skills.
• Ability to remain composed under pressure and manage competing priorities.
• Adaptable and comfortable working in a fast-paced environment.
• Strong problem-solving and decision-making abilities.
• Professional, polished and confident when dealing with senior stakeholders