Executive Asistant

SUMMARY:
Seeking to appoint an experienced and suitable Executive Assistant.
Reporting to the Chief Executive Officer, the successful candidate will be responsible for providing comprehensive support to the Chief Executive Officer (CEO). This position requires the ability to anticipate needs, think critically, and offer solutions to problems with high level of professionalism and confidentiality.

POSITION INFO:
he ideal individual will be responsible for:

• Manage the CEO’s diary.
• Liaising with internal and external clients on behalf of the CEO members.
• Provide secretarial services for EXCO members.
• Prepare and collate speaking and meeting briefs for the CEO in consultation with the senior team.
• Providing assistance to other administrative staff members.
• Processing information which includes, editing and formatting of documents, distributing of documents and filing.
• Event co-ordination.
• Ensure that stakeholder database is updated.
• Coordinate all travel, accommodation, and itineraries for the CEO and Exco members.

• National Diploma in Office Management or equivalent qualification is preferred.
• 5 years’ secretarial, personal assistant or office administration experience or experience in a similar role.
• Understanding EXCO’s functions and areas of responsibility.
• Maintain a high level of professionalism and confidentiality.
• Excellent communication skills in both written and verbal.
• Excellent typing skills, minutes taking or transcription abilities.
• Planning and organizing
• Business etiquette