SUMMARY:
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POSITION INFO:
Hiring: Executive PA to support top management with organisation, scheduling, correspondence and meetings.
The ideal candidate needs to be dynamic with excellent attention to detail and be meticulous.
Duties And Responsibilities
· Organise and schedule meetings
· Prepare meeting agendas, perform research for meetings, and take minutes during meetings
· Maintain office correspondence
· Perform reception duties such as answering phones where necessary
· Manage the diaries and schedules of senior management
· Liaise with clients and business guests
· Organise media appearances and events
· Manage internal projects and follow-up with team members where required
· Maintain a strong working relationship with other departments
· Liaise with other staff members on behalf of senior management
· Prepare and deliver monthly reports
· Preparing PowerPoint presentations and Excel documents as required
· Printing and binding presentations
· Travel Coordination – including the booking of flights, accommodation, transfers, and submission of applications for visas
· Monthly management of travel and expenses processes
· General administrative support which includes – producing letters, booking couriers, taxis, rooms, managing stationery, organizing team events etc.
· Answering team phones when they are not able to, taking messages and responding where necessary
· Responding to and following up on emails and delegating if necessary
· Organising team events as required
· Ad hoc project work
Qualifications
· Formal Executive Assistant Training
· Tertiary Degree/ Diploma beneficial
Experience
· A minimum of three (3) years as an Executive Assistant
Candidate needs to reside in Centurion/Pretoria.
