Events Manager

Job Title:

Type: Permanent

Location: Eastern Cape

Duties and Responsibilities:

• Staff Management & Quality Control
  • Lead by example, promoting sound business decisions, integrity, and professionalism.
  • Coordinate functions to maintain high client satisfaction.
  • Prepare and implement daily function lists, and communicate setups to supervisors.
  • Ensure cleaning staff maintain a clean and tidy environment.
  • Provide leadership and manage employee counseling and disciplinary actions per company standards.
• Stock Control
  • Assess beverage stock levels for upcoming events and assist with bar stock checks.
  • Conduct cellar stock checks and input month-end data into Jonas.
• Client Liaison
  • Meet with clients to discuss venue options and provide detailed quotes.
  • Ensure clients submit required information and payments on time.
  • Follow up on provisional bookings and manage client queries.
• Office Administration
  • Submit quotes on time and maintain up-to-date booking diaries.
  • Place stock orders for the function and bar teams as needed.
  • Provide support for key staff during leave and manage event administration.
• Venue Set-up and Preparation
  • Oversee venue setup according to client specifications and perform daily inspections.
• Event Planning and Logistics
  • Plan and implement event concepts and budgets, negotiate with vendors, and handle logistics.
  • Manage event branding, promotions, and communications in collaboration with sales and marketing.
  • Ensure all legal, safety, and insurance obligations are met.
  • Oversee post-event evaluations and build a customer database.
• Additional Responsibilities
  • Research new suppliers for competitive pricing.
  • Handle negotiations for sponsorships and contracts.
  • Ensure smooth event execution, troubleshooting on-site as necessary.
  • Manage event logistics, including parking, security, and media requirements.
  • Coordinate staff, conduct post-event evaluations, and promote future business opportunities.

Required Skills: