Events & Entertainment Coordinator (CPT)

Recruiter:

Scorpex Recruitment

Job Ref:

SPR036

Date posted:

Tuesday, March 3, 2026

Location:

Cape Town, South Africa

Salary:

R410 000

SUMMARY:
Events & Entertainment Coordinator (CPT)

POSITION INFO:

Minimum requirements (Qualifications & Experience)

Grade 12

Diploma in Marketing

3 – 5 years’ experience in the entertainment industry

Exposure in the gaming industry is preferred

Work conditions and special requirements

Ability to travel locally

Ability to work shifts that meet operational requirements

Valid Driver’s Licence

Duties and responsibilities include:

Events / Entertainment Planning

Have an up-to-date understanding of facilities and products available for events

Update the events calendar

Attend pre-event meetings and work with client to understand their event / entertainment requirements

Offer solutions inline with specifications and client requirements aligned to the technical rider and event plan

Use any opportunities to upsell on the event

Co-ordinate logistical arrangements as per itinerary i.e transport, accommodation, food & beverage, etc

Track client billing instructions against the deal sheet for each event

Compile event info sheets and distribute to relevant stakeholders and departments

Ensure all marketing elements are inline with the brand CI guidelines

Resolve any problems and queries in accordance with contract stipulations, and escalate when required

Allocate and distribute complimentary tickets as per the deal sheet, ensuring tickets are distributed to the

relevant departments.

Events / Entertainment Delivery

Compile the running order schedule to accurately reflect client requirements

Ensure all event contract details are accurately captured and inputted onto the approved contract

template in M-Files, maintaining compliance and consistency.

Check that the venue set up meets technical and client requirements

Co-ordinate backstage/venue/entertainer/crew deliverables as per production schedule

Perform regular venue checks and escalate faults to Maintenance or IT for prompt action

Communicate regularly with relevant stakeholders, inform client or relevant departments of potential

problems, changes, and additions to technical resources

Conduct all entertainment checks at least one hour before event starting time

Escalate any issues / challenges being experienced

Update any final amendments to function sheets and ensure the distribution to all relevant stakeholders

Complete post event administration including event information documents, arena attendance figures

and billing.

Store and secure operating and entertainment equipment in line with the standard operating procedure.Stakeholder Engagement

Communicate with clients to understand their needs, event opportunities, as well as any challenges

encountered during the planning and co-ordination of the event.

Collaborate with suppliers and contractors to secure event requirements, driving cost-effective solutions

within the approved budget Liaise with suppliers in design and delivery of the entertainment / event requirements

Liaise with multiple departments in the co-ordination and execution of entertainment events including

F&B, security, gaming, marketing,etc.

Liaise with marketing management to evaluate the post-mortem of the event.

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