Events & Entertainment Coordinator (CPT)

Recruiter:

Scorpex Recruitment

Job Ref:

SPR036

Date posted:

Tuesday, November 4, 2025

Location:

Cape Town, South Africa

Salary:

R410 000

SUMMARY:
Events & Entertainment Coordinator (CPT)

POSITION INFO:

Minimum requirements (Qualifications & Experience)

•

Grade 12

•

Diploma in Marketing

•

3 – 5 years’ experience in the entertainment industry

•

Exposure in the gaming industry is preferred

Work conditions and special requirements

•

Ability to travel locally

•

Ability to work shifts that meet operational requirements

•

Valid Driver’s Licence

Duties and responsibilities include:

Events / Entertainment Planning

•

Have an up-to-date understanding of facilities and products available for events

•

Update the events calendar

•

Attend pre-event meetings and work with client to understand their event / entertainment requirements

•

Offer solutions inline with specifications and client requirements aligned to the technical rider and event

plan

•

Use any opportunities to upsell on the event

•

Co-ordinate logistical arrangements as per itinerary i.e transport, accommodation, food & beverage, etc

•

Track client billing instructions against the deal sheet for each event

•

Compile event info sheets and distribute to relevant stakeholders and departments

•

Ensure all marketing elements are inline with the brand CI guidelines

•

Resolve any problems and queries in accordance with contract stipulations, and escalate when required

•

Allocate and distribute complimentary tickets as per the deal sheet, ensuring tickets are distributed to the

relevant departments.

Events / Entertainment Delivery

•

Compile the running order schedule to accurately reflect client requirements

•

Ensure all event contract details are accurately captured and inputted onto the approved contract

template in M-Files, maintaining compliance and consistency.

•

Check that the venue set up meets technical and client requirements

•

Co-ordinate backstage/venue/entertainer/crew deliverables as per production schedule

•

Perform regular venue checks and escalate faults to Maintenance or IT for prompt action

•

Communicate regularly with relevant stakeholders, inform client or relevant departments of potential

problems, changes, and additions to technical resources

•

Conduct all entertainment checks at least one hour before event starting time

•

Escalate any issues / challenges being experienced

•

Update any final amendments to function sheets and ensure the distribution to all relevant stakeholders

•

Complete post event administration including event information documents, arena attendance figures

and billing.

•

Store and secure operating and entertainment equipment in line with the standard operating procedure.Stakeholder Engagement

•

Communicate with clients to understand their needs, event opportunities, as well as any challenges

encountered during the planning and co-ordination of the event.

•

Collaborate with suppliers and contractors to secure event requirements, driving cost-effective solutions

within the approved budget Liaise with suppliers in design and delivery of the entertainment / event

requirements

•

Liaise with multiple departments in the co-ordination and execution of entertainment events including

F&B, security, gaming, marketing,etc.

•

Liaise with marketing management to evaluate the post-mortem of the event.

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