SUMMARY:
Supervise and control the Engineering Stores, ensuring efficient receipt, storage, issuing.
POSITION INFO:
Engineering Stores Supervisor
Operations
Responsible for overseeing the efficient management of engineering stores. Ensures the timely availability, storage, and issuance of spare parts, consumables, tools, and maintenance materials to support uninterrupted production. Maintains inventory accuracy, complies with safety and quality standards, and leads a team to minimize downtime and optimize costs.
Job Purpose
Supervise and control the Engineering Stores, ensuring efficient receipt, storage, issuing, and traceability of spare parts, consumables, tools, and maintenance materials. Supports continuous production in a manufacturing environment while maintaining compliance with Good Manufacturing Practices (GMP), Food Safety, and Safety, Health, and Environment (SHE) standards. Prevent stockouts, reduce waste, and enhance maintenance operations.
Key Accountabilities and Outputs
Stores Supervision:
Oversee daily store operations and supervise maintenance teams. Ensure timely availability of materials for maintenance and production. Maintain an organized, safe, and audit-ready stores environment, including regular inspections and team performance monitoring.
Goods Receipt & Storage:
Control receipt, inspection, and correct storage of engineering materials. Manage quarantine of non-conforming items and ensure compliance with Original Equipment Manufacturer (OEM), safety, and handling standards to prevent contamination or damage.
Inventory Control:
Monitor stock levels and manage reordering of critical spares. Lead cycle counts, stock takes, and variance investigations to ensure accuracy.
Materials Issue & Maintenance Support:
Ensure accurate issuing of parts against work orders, supporting planned maintenance, shutdowns, and breakdown repairs. Control tooling, fluids, and consumables usage to minimize waste
Systems & Reporting:
Capture all transactions in SAP or equivalent ERP systems. Provide reports on stock levels, usage trends, variances, and key performance indicators (KPIs) such as stock accuracy and reduction in emergency purchases.
Compliance (GMP, Food Safety & SHE):
Enforce Food Safety, GMP, and Health & Safety standards, including hygiene, housekeeping, and contamination control. Ensure safe handling of materials and equipment.
People & Performance Management:
Train, guide, and monitor stores staff, promoting accountability, teamwork, and continuous improvement. Conduct performance reviews and foster a culture of efficiency.
Qualifications and Experience
- (Grade 12) essential
- Diploma or Certificate in Engineering, Supply Chain Management, Logistics, or a related field preferred.
- 3-5 years in Engineering Stores or Warehouse Management within the FMCG or beverage manufacturing sector, with supervisory experience preferred.
- Technical Skills: Proficiency in SAP or similar systems, MS Office for reporting, and knowledge of inventory management tools.
Capture all transactions in SAP or equivalent ERP systems. Provide reports on stock levels, usage trends, variances, and key performance indicators (KPIs) such as stock accuracy and reduction in emergency purchases.
Compliance (GMP, Food Safety & SHE):
Enforce Food Safety, GMP, and Health & Safety standards, including hygiene, housekeeping, and contamination control. Ensure safe handling of materials and equipment
Key Qualities & Behavioural Competencies
Communication: Clear, logical, verbal and written communication tailored to the audience. Shares relevant information, interprets complex data accurately, and keeps stakeholders informed.
Problem Solving: Identifies operational issues proactively, troubleshoots within guidelines, and escalates complex problems effectively. Applies root-cause analysis to inventory variances, aligning with engineering focus.
Decision Making: Organizes information to identify trends, anticipates consequences, evaluates alternatives, and seeks relevant data for informed choices, supporting efficiency-driven supervision.
Continuous Improvement: Implements best practices to enhance efficiency, adapts improvements quickly, and identifies resources for enhancements, reflecting operational standards.
Collaboration: Supports colleagues, contributes to team objectives, shares expertise, and maintains alignment with cross-functional teams like maintenance and production.
Integrity and Accountability: Upholds ethical standards in stock management and reporting, takes ownership of outcomes, and ensures compliance to protect consumer safety and brand reputation.
Adaptability: Thrives in dynamic manufacturing settings, handles shift work, and responds to urgent production needs with resilience.
