EXECUTIVE PERSONAL ASSISTANT

SUMMARY:
EXECUTIVE PERSONAL ASSISTANT
Worcester
 
We are seeking a highly organized, proactive, and detail-oriented Executive Personal Assistant to support Directors and ensure the smooth running of their professional and personal affairs. This role offers a unique blend of executive support, day-to-day coordination, and light property administration, making it ideal for someone who enjoys variety and thrives in a dynamic environment.

POSITION INFO:

 
RESPONSIBILITIES:

• Diary and Schedule Management: Coordinate calendars, schedule meetings, and proactively manage deadlines to ensure directors’ time is optimized.
• Travel Coordination: Arrange domestic and international travel, including flights, accommodation, visas, and detailed itineraries for directors and their families.
• Meeting Preparation & Follow-up: Prepare briefing documents and follow up on action items.
• Correspondence & Communication: Draft, review, and manage email and written communications on behalf of the directors.
• Personal Task Management: Handle a range of personal and family-related tasks discreetly and efficiently.
• Project and Event Assistance: Support special projects and events, ensuring smooth planning and execution.
• Financial & Administrative Support: Manage expense claims, oversee payments (personal and business-related), and maintain budgets where needed.
• Document Preparation: Draft, proofread, and file confidential documents, including contracts, company secretarial documents, and audit support materials.
• Errands & Ad Hoc Support: Coordinate errands, client gifting, and day-to-day assistance as required.
• Property Administration Support Liaise with tenants and agents on property-related queries and coordinate solutions. Assist with insurance claims, lease document management, and utility tracking. Handle municipal queries (City of Cape Town, Eskom) and meter readings when required. Post and manage online property advertisements as needed.

• Matric certificate; further administrative or business qualifications preferred.
• Proven experience in a Personal Assistant or Executive Assistant role, ideally at director level.
• Strong organizational and multitasking skills, with the ability to manage a broad variety of tasks.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of discretion, professionalism, and emotional intelligence.
• Valid driver’s license and own transport.

• Apply online at
• Or email a comprehensive CV to   with “PERSONAL ASSISTANT” in the subject line