EXECUTIVE PA

Our leading Finance Client is looking for an impeccably well presented well spoken EXECUTIVE PA to join their Port Elizabeth operation

Provides administrative assistance, such as writing and editing letters, notices, e-mails, drafting memos, and preparing communications on CEO’s behalf • Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters • Preparing board packs • Taking minutes and drafting minutes • Maintaining comprehensive and accurate records • Record management and filing of documents to the correct company on the share drive • Updating diary and collating meeting packs for future meetings • Completion of various application forms, gathering of information • Manage bookings for dinners, travel arrangements and functions • Manage flights and accommodation bookings for CEO and his family members • Bookings of appointments and meeting arrangements by checking diary availability and confirmation thereof, calling external parties to confirm availability • Printing and scanning of email attachments and documents received from or to others for review and signature • Sorting, opening, and delivering mail to respective departments • Confirming doctors' appointments and medication orders • Credit card reconciliation attach slips to the bank statement • Fill in FICA documents and attach required docs for all the entities from the banks • Performing minor accounting duties • Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary • Ordering for Fish for Velela Beneficiaries • Orders for drinks and milk, ensuring weekly delivery • Answering phone calls in a polite and professional manner • Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department

Education and/or Work Experience Requirements:

• Degree or Diploma –Admin - Financial preferrable
• Must be able to speak Xhosa
• Drivers Licence and own vehicle essential
• At least 3 years’ experience as Executive PA
• 2 years managerial experience
• Computer literacy
• Accounting experience

Technical Abilities:

• • Proficiency in Microsoft Office Suite
• • Hands-on experience with office equipment (e.g., fax machines and printers)
• • Professional attitude and appearance
• • Ability to be resourceful and proactive when issues arise
• • Excellent organizational skills
• • Multitasking and time-management skills, with the ability to prioritize tasks
• • Customer service attitude
• • Great interpersonal and communication skills
• • Proactivity and the ability to work independently with minimal supervision
• • Excellent time management skills, ability to multitask and maintain schedule while responding to incidents