EXECUTIVE PA

SUMMARY:
EXECUTIVE PA

POSITION INFO:

Executive PA

R----- TO R----- PER ANNUM

Reporting to

C.E.O

Requirements

• Matric

• Diploma in Business Admin or Office Administration Advantageous

• Experience in Minute-Taking/Shorthand Advantageous

• 2 - 3 Years’ experience in a Similar position within a professional Environment

• Fully Computer Literate (Excel, Word, Outlook)

• Excellent written and Verbal Communication Skills in English as well as Telephone Etiquette

• Excellent Organisational, Project Management & Problem-Solving Skills

• Attention to Detail

• Accuracy

• Ability to take initiative

• Professional Outlook

Abilities & Traits

• The employee should be bright, creative, high energy, polite and a hardworking individual

• Ability to work with high degree of independence

• Be able to cope within a high-pressured environment

Brief Job Description

The successful incumbent will be required/ be responsible for:

• Providing full administrative and secretarial support to the CEO

• Minute-taking in all management meetings as well as arranging management conferences

• Maintain CEO’s calendar – plan and schedule external / internal meetings, attend internal meetings and taking minutes

• Responsible for arranging travel and accommodation for the CEO and management

• Responsible for answering and screening telephone calls, enquiries and requests and handling them when appropriate

• Meeting and greeting clients at all levels of seniority

• Dealing with incoming emails, faxes and post

• Assistance with collating all information pertinent to the B-BBEE certification

• Assisting, filing & record keeping of all applications for new pharmacies and wholesale licensing

• Responsible for arranging of all events throughout the year as well as the year-end function

• Responsible for setting up exhibition stands at healthcare conferences

• Responsible for online grocery purchases

• Maintaining of Company Organogram

• Maintaining regulatory files

• Typing up of all changes to SOPs

• Catering for meetings and functions when required

• Promoting a professional image of the company

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