Documentation Controller

Recruiter:

Persona Staff

Job Ref:

CPT005285/AT

Date posted:

Wednesday, March 5, 2025

Location:

Stellenbosch, South Africa

SUMMARY:
Exciting Opportunity: Documentation Controller â Stellenbosch

Are you an organized, detail-driven professional looking to make an impact in the logistics industry? Our client, a well-established logistics and transport solutions company based in Stellenbosch, is seeking a Documentation Controller to join their operations team. If you thrive in a fast-paced environment and enjoy ensuring seamless shipment processing, this role is for you!

POSITION INFO:

Your Key Responsibilities:

Accurately capture consignee instructions in the system.
Ensure final file covers are received before vessel sailing.
Manage a minimum annual volume of 600 containers (complexity dependent).
Submit shipping instructions to shipping lines before the deadline.
Prepare, process, and submit essential documents like PPECB’s, Phyto’s, Certificates of Origin, Cargo Dues, EUR 1’s, and Form A’s, in compliance with legislation.
Assist clients in updating shippers, contacts, and instructions on the system.
Keep systems updated and accurate at all times.
Log costs, delays, and important shipment notes in the system.
Complete invoice details and Form 7s within 30 days of vessel departure.
Report documentation or client-related concerns to management.
Collaborate with various internal departments to resolve flagged issues.
Work directly with clients to ensure all required documents and information are received.
Communicate with third-party service providers for smooth operations.
Handle client queries efficiently, ensuring a seamless documentation process.

What You’ll Need to Bring:

Grade 12/Matric (essential).
Diploma in Logistics or Supply Chain Management (preferred).
Minimum of 2 years experience in Freight Forwarding & Logistics (exports).
Ability to work under pressure and meet deadlines.
After-hours availability is a must.
Proficiency in Google Workspace, Excel, and Inttra.
Strong organizational and communication skills.
Ability to collaborate with multiple stakeholders across departments.

Location: Stellenbosch
Ready to take the next step? Send your CV to

Only shortlisted candidates will be contacted. If you do not receive feedback within 48 hours, consider your application unsuccessful.

Persona Staff (PTY) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant. By applying, you consent to the processing of your personal information for recruitment purposes.

NB! This job is now closed. You can apply for other jobs by uploading your CV.

Similar jobs you might be interested in:

Finance Manager
Location: Montague Gardens
Salary:
Our client based in the Northern Suburbs of Cape Town is looking for a Temporary Finance Manager, with the possibility to go permanent.OverviewThe business is looking for an experienced, hands-on Financial Manager to take ownership of the full finance function, lead a small finance team, combining strong financial leadership with commercial insight. This is not a purely rep...
Today

SENIOR SUPPLY CHAIN/LOGISTICS CONTROLLER (EXOTIC FRUIT)
Location: Cape Town
Salary: R40 000 Monthly
SENIOR SUPPLY CHAIN/LOGISTICS controller (EXOTIC FRUIT)Location: Paarl, Western Cape FRESH PRODUCE. IMPORT LOGISTICS. FREIGHT OPERATIONS NON-NEGOTIABLE REQUIREMENTS: Logistics or Supply Chain qualification.Fresh Fruit industry experience ONLY.5+ years’ fresh-produce logistics experience.2+ years in a senior operations role.Hands-on experience in reefer shipping, perishable air...
Today

Transport/Truck Parts Store Controller
Location: Cape Town
Salary:
ransport/Truck Parts Store controller [Airport Industria, Cape Town]Western Cape, CPT - CBDR 18000 - R 20000 Basic Salary (Negotiable)Our client is seeking a highly organised and detail-oriented Transport Parts Store controller to oversee all aspects of the transport parts store operation based in Airport Industria, Cape Town The successful candidate will be responsible for stock control, inventor...
5 days ago

Junior Accountant
Location: Capetown
Salary: R27,000 per month
The Junior Accountant will support the offshore accounting function in South Africa, assisting with day-to-day transactional finance activities across accounts payable, accounts receivable, bank processing and core system maintenance.
8 days ago

Transport/Truck Parts Store Controller [Airport Industria, Cape Town]
Location: Cape Town
Salary: 18000
Our client is seeking a highly organised and detail-oriented Transport Parts Store controller to oversee all aspects of the transport parts store operation based in Airport Industria, Cape Town
13 days ago

Creditors Clerk
Location: Cape Town
Salary:
Strong financial administration is essential to maintaining healthy supplier relationships and ensuring the smooth operation of any finance department. If you are a detail-orientated finance professional who enjoys working with reconciliations, supplier accounts, and payment processing, then this could be an exciting opportunity to further develop your accounting career.
14 days ago

Credit Controller
Location: Cape Town
Salary: 23000 Monthly
Our client is seeking a sharp, detail-oriented and highly accountable Credit controller to join their finance team.This is an excellent opportunity for an experienced Credit controller who understands that effective credit management goes beyond collecting outstanding payments. It requires sound financial judgement, proactive risk assessment and the confidence to make informed decisions that prote...
20 days ago

Creditors Supervisor
Location: Cape Town
Salary:
Behind every efficient finance department is a strong Accounts Payable function. If you have experience leading creditor processes, managing supplier relationships and ensuring accurate payment cycles, we would like to connect with you. Read below and apply today.
27 days ago

QUALITY DOCUMENT CONTROLLER
Location: Blackheath
Salary: Monthly
QUALITY DOCUMENT controllerEngineering / Construction Projects | Cape TownCompetitive SalaryIf drawings, revisions, registers and transmittals are your world â we want to hear from you.We are recruiting an experienced Quality Document controller to join a well-established engineering and construction environment where accuracy, traceability and quality are non-negotiable.This is not simply an ad...
11 days ago

Debtors Controller
Location: Cape Town
Salary:
29 days ago

Documentation Controller

Your Key Responsibilities:

What You’ll Need to Bring:

Similar jobs you might be interested in:

Jobseekers

Recruiter

General