Defended Litigation Secretary

Recruiter:

Status Staffing

Job Ref:

PC001871/RM

Date posted:

Friday, May 9, 2025

Location:

Pretoria, South Africa

SUMMARY:
Our client in Lynnwood, Pretoria is seeking an experienced Defended Litigation Secretary to join their dynamic legal team. The ideal candidate will have 3–5 years of experience in defended foreclosure matters, along with strong dictation typing skills and exceptional attention to detail. Proficiency in Microsoft Office (Word, Excel, and PowerPoint) is essential, as is experience working with GhostPractice, Caselines, My Attorneys, and CACS systems. Excellent organizational and time-management abilities are required, and a solid understanding of legal terminology and foreclosure procedures will be highly advantageous.

POSITION INFO:
A recent professional profile photo is to accompany your application
EMPLOYMENT TYPE :           Permanent
SECTOR :           Admin / Legal
BASIC SALARY :           R16 000.00
START DATE                  :           A.S.A.P / Immediate

REQUIREMENTS:

3–5 years’ experience as a Litigation Secretary in defended foreclosure matters
Proficiency in Microsoft Office (Word, Excel, PowerPoint)
Experience with GhostPractice, Caselines, My Attorneys, and CACS systems
Strong dictation typing skills with high accuracy and attention to detail
Excellent organizational and time-management skills
Solid understanding of legal terminology and foreclosure procedures (preferred)

DUTIES:

Document Production & Management:

Typing and amending legal documents including defenses, witness statements, correspondence, and court forms.
Preparing trial bundles, pleadings, and case summaries.
Managing version control and accurate filing (electronic and physical).

Client & Court Communication:

Liaising with clients, counsel, experts, and court staff in a professional manner.
Handling incoming and outgoing correspondence, including email and telephone inquiries.

Case Administration:

Opening and closing files in line with firm procedures.
Experience in drafting and processing legal documents under attorney supervision, including motions, pleadings, notices, sheriff's letters, and other litigation-related documentation.
Diary management – court dates, deadlines, meetings.
Coordination with legal professionals to ensure timely filings, court appearances, reporting, and feedback to clients.
Monitoring key dates and ensuring deadlines are met.
Managing case files and documentation, ensuring all files are current and well-organized.

Compliance & Confidentiality:

Ensuring all actions comply with legal and regulatory requirements, including data protection.
Maintaining confidentiality and discretion at all times.

HOURS:

Monday to Friday: 08:00 – 17:00

Should you meet all the requirements, apply on our website at

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