Debtors / Payroll Clerk - Manufacturing - Western Cape

SUMMARY:
A well-established flexible packaging manufacturing company requires the above to be responsible for managing the debtors’ book, ensuring timely collection of outstanding amounts, accurate processing of invoices and receipts, and maintaining effective credit control as well as being responsible for the preparation and processing of payroll.

POSITION INFO:
Minimum requirements for the role:

• A minimum matric is essential for the role.
• Previous experience having worked in a debtors role is essential for the position.​
• A basic understanding of financial statements, budgets, and financial ratios is preferred.
• Previous experience having worked in a payroll position is preferred but not essential as the company is happy to train the person on payroll.
• Must have strong communication skills being able to liaise with all levels of customers. ​
• Must be proficient in Microsoft Office, particularly Excel.

• Managing the debtors’ book, ensuring timely collection of outstanding amounts, accurate processing of invoices and receipts, and maintaining effective credit control as well as being responsible for the preparation and processing of payroll
• Maintaining and managing the full debtors’ function for the company.
• Sending invoices and statements to customers. ​
• Processing payments and reconciling accounts. ​
• Following up on overdue accounts and resolving payment issues. ​
• Maintaining up-to-date records and reports.
• Generating and issuing customer invoices based on sales orders and delivery notes.
• Allocating payments correctly against invoices and updating the accounting system.
• Following up on overdue accounts via phone, email, and formal correspondence.
• Preparing and sending customer statements monthly or on request.
• Reconciling customer accounts regularly and resolving queries/discrepancies.
• Ensuring that credit limits are not exceeded without proper authorization.
• Processing credit notes and journals as required.
• Maintaining the payroll system and leave administration system. ​
• Administering and processing all additional reimbursements and allowances. ​
• Administering and maintaining employee benefits. ​
• Reconciling payroll accounts and resolving discrepancies. ​
• Reconciling and paying PAYE, UIF, SDL, and third-party payments. ​