Debtors / Creditors Clerk

SUMMARY:
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POSITION INFO:

Overview

A well-established manufacturing company is seeking a reliable, detail-oriented Debtors/Creditors clerk who will be responsible for the capturing, processing and preparing of financial data under the direct supervision of the Group Accountant.

Minimum Requirements

• Education: Grade 12 / Matric with Accounting
• Certificate / Diploma in Bookkeeping, Accounting, or Finance (advantageous)
• 2-3 years in finance/accounts support role, preferably in a manufacturing environment.
• Proficiency in Microsoft and Accounting software

Job Responsibilities

Responsibilities will include but not be limited to the following:

Debtors (Accounts Receivable):

• Process customer invoices, credit notes, and receipts
• Preparation of customer credit notes
• Monitor and maintain the debtors’ ledger, ensuring timely collection of outstanding invoices
• Allocate payments to customer accounts and process statements
• Follow up on outstanding debtors, escalate non-payments as necessary and prepare age analysis reports
• Respond to client queries and assist in resolving account discrepancies for local and international customers promptly
• Prepare reports for review by the Group Accountant

Creditors (Accounts Payable):

• Capture supplier invoices and credit notes accurately and timeously
• Match purchase orders, invoices, and delivery notes
• Assist in preparing payment packs and submit to the Group Accountant for authorization
• Reconcile supplier accounts and assist with month-end reconciliations
• Respond to supplier queries and maintain good working relationships

Administrative Support:

• Maintain proper filing and recordkeeping of all financial documentation
• Assist with VAT and audit preparation as directed
• Ensure compliance with internal controls and financial procedures
• Maintain confidentiality and integrity in handling financial data
• Assistance and support to the Group Accountant

Key Competencies / Skills

• High accuracy and data integrity
• Good understanding of basic accounting principles
• Ability to follow instructions meticulously
• Strong organizational and time-management skills
• Respect for confidentiality and professional boundaries
• Effective communication within a financial team setting
• Consistent, reliable, and dependable