Debtors Controller (Accounts Receivable Clerk)

SUMMARY:
My client, a leading Property Management Company, is seeking an experienced Debtors & Leasing Administrator to oversee financial administration, student leasing, and tenancy management for their Pretoria portfolio. The role combines financial management, leasing coordination, reporting, and staff supervision, ensuring smooth operations and compliance with institutional and legislative requirements.

POSITION INFO:

📌 Key Responsibilities

• Manage daily banking allocations, unallocated receipts, and bulk receipting.
• Conduct monthly pre-billing checks, corrections, and statement runs.
• Approve rental account adjustments and reconcile online payments (Peach or other platforms).
• Process repairs & maintenance charges, vacate damages, and student deposit refunds.
• Ensure accurate invoicing & lease agreements, liaising with student funders, universities, and bursar offices.
• Generate arrear letters, monthly TPN reports, and oversee collection correspondence.

• Supervise Debtors to monitor outstanding arrears daily.
• Prepare weekly and monthly collection reports with follow-up plans for management.
• Conduct regular tenancy checks and ensure accurate integration on MDA & FG SYSTEM platforms.

• Process new student bookings, documentation, FICA checks, and room allocations.
• Ensure accurate system integration between FG SYSTEM and MDA.
• Verify proof of payments and ensure smooth move-ins.

• Supervise Debtors team, ensuring staff are equipped to meet daily targets.
• Implement initiatives to maintain high collection rates.
• Assist with CLO supervision in management absence.

• Support vacate and intake seasons, unit viewings, student documentation, and data compilation.
• Assist with student and building promotions as required.
• Adhere strictly to the POPI Act and maintain confidentiality of student information.

🎯 Candidate Requirements

• Proven experience in debtors administration, student leasing, and property management.
• Strong financial, analytical, and reporting skills.
• Excellent communication, interpersonal, and team management skills.
• Ability to work under pressure and handle multiple priorities.
• Knowledge of relevant legislation, compliance, and POPI Act requirements.

🌟 Why Join?