Debtors Clerk / Collector / Administrator

 

Recruiter:

Green Marble Recruitment Consultants

Job Ref:

JHB001517/DDT

Date posted:

Friday, December 23, 2022

Location:

Johannesburg, South Africa

Salary:

16 000 Monthly


SUMMARY:
My client, based on the East Rand and at the leading edge of fleet product development and innovation is urgently looking for a dynamic, driven, no nonsense Debtors Clerk with excellent communication skills. Min 3 years' experience with Full Function Debtors with maths as a subject in Matric.

JOB DESCRIPTION:

Minimum requirements:
  • Minimum 3 years’ Debtors (Full functions including Telephonic collections)
  • Advance Excel (V-lookups and Pivot tables)
  • Grade 12 / Matric (with Mathematics and or Accounting)
  • Bookkeeping Qualification or any related financial Qualification would be preferable
  • MS Excel – Advanced level (Pivot Tables and v-Lookups)
  • Code 8 drivers licence and own transport
  • Clean ITC and Criminal record
  • Previous Fleet management experience would be an advantage.
  • Systems knowledge – AX Dynamics , Kerridge would be an advantage
Purpose of the position:
Provide an accurate and reliable full Debtors function for active accounts reporting to the Debtors Manager; to manage and control debtor accounts as to ensure minimum risk to the business.
Duties and Responsibilities: 
  • Telephonic collection of all accounts due
  • Overall administrative tasks related to all documentation related debtors
  • Ensure that business operations/documents are completed correctly and timeously
  • Accurate preparation of all finance documentation and timeous submission thereof to:
  • debtors,
  • managing,
  • reconciling,
  • reporting and collection of all debtors’ accounts.
  • Overall responsibility to ensure all administrative functions regarding debt collection and debtors reconciliations are in place.
  • Assisting with queries and facilitating the resolving of all debtors’ queries.
  • Overall responsibility to accurately and timeously prepare and distribute scheduled (monthly, weekly and daily) and ad-hoc reports as might be requested by department manager and / or national, e.g.: weekly reports on outstanding/overdue accounts, etc.
  • Facilitating debtors’ complaints and queries.
  • Foster and maintain dedication to service excellence in every aspect of work carried out.
  • Ensure timeous feedback / communication to debtors.
  • Monitoring and evaluating accounts to reduce or prevent bad debt losses
  • Cash flow predictions to be updated on a daily basis
  • Ensure that all aspects relating to debtors’ function as an efficient resource for the company by continuously evaluating and monitoring quality and accuracy of work, ensuring effective inter-departmental and internal communication
Additional requirements:
  • Strong analytical ability; ability and suitable experience in compiling reports utilising and analysing various data sources and to present it in a user-friendly format
  • Strong financial / numerical ability
  • Proactive approach
  • Ability to prioritize and successfully complete multiple tasks
  • Strong administrative skills
  • Very organized and structured approach to completion of tasks
  • strong focus on attention to detail and accuracy
  • Strong sense of urgency
  • Systematic and structured approach to problem solving and decision-making
  • Ability to use initiative and assume responsibility
  • Must be able to function effectively under pressure and meet deadlines
  • Ability to interact with senior management
  • Excellent communication skills with people at all levels in an organization and external customers
  • Must have excellent work ethic – honest, reliable, hardworking, dedicated, takes pride in work carried out

 

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