Debtors Clerk

Duties:
Debtors Reconciliations and payment Allocations
Follow up with outstanding account payments 
Customer communication record Hosting Debtors Meeting - for all the branches / Prepare any HO Debtors also for review (Excl Vehicle Debtors)  / Ensure Corrective action is taken Process Credit Account Applications  
Full set on credit documents Check - ITC / Bank Codes / Resolution / Tax Clearance / Resolution / AFS Submit Completed Batch of Credit Application documents to the National FM for review, check and 1st sign-off.
Pulling ITC reports 
Once Credit Application is approved in Full provide feedback to the Internal Department and the Customer / Load approved Credit Limits on Evolve.
Submit the Dealer Performance data monthly to the Marketing Department.
Back up Person for Logging tickets on Evolve system.
Back up to HO Accountant and Projects Accountant Vodacom - monthly invoice and statement - to be mailed to HQ Admin and Bookkeeper.
Back up Person for Vehicle Invoicing / Multi-skilling.
Attend the vehicle Debtors meeting with Accountant /Bookkeeper 
 Sending out daily the DOC report to Spartan Branch Accountant and other Spartan location Management Assist colleagues in office where needed over month ends
Do bad debt actions for whole company  / letter of demands / and credit applications Monthly Credit Stop remove on new month for whole company - on Evolve
Ensure that all Customers receive their Monthly Statements / Manage any Queries for Speedy resolution Ordering of Stationary and maintaining the stationary for finance   -  before the 5th of  every month
Ensure the  Internal Accounts remain Clean - Send to National FM for review and approval Ensure Weekly Debtors review is done for All Locations, Signed and submitted to the National FM for review

Key Performance Indicators (KPI’s)
Support the Manager in a constructive manner, ensuring that the internal department relationships are properly maintained. Personally manage work efficiently and Effectively High quality of work ethic at all times Improving and developing the knowledge & skills of others Ensuring that the Company Trial Balance and General Ledger Reconciliations are Accurate at all times.
Proper adherence to company policies & Procedures.
Good housekeeping and filing Ensuing an effective Control of Company Assets at all times.
Good Time Management  and Priority Setting Skills