Debtors Clerk

Recruiter:

Bright Search Recruitment (Pty) Ltd

Job Ref:

JHB002402/Jade

Date posted:

Monday, January 19, 2026

Location:

Fourways, South Africa

SUMMARY:
Key Duties & Responsibilities
Primary Duties

Manage Accounts Receivable

Maintain and update the debtors’ ledger and age analysis to keep overdue accounts within acceptable terms (often 30–45 days).
Allocate customer payments accurately to the correct invoices based on remittance advice.
Ensure that debtor information and account links are correctly captured in the accounting system

Invoicing & Statements

Prepare and send accurate invoices, credit notes, and monthly customer statements in a timely manner.
Follow up if statements or invoices are queried or delayed.

Debt Collection & Follow-up

Contact customers via phone and email to follow up on overdue balances.
Maintain debtor age analysis and regularly report on outstanding amounts.

Reconciliation & Reporting

Reconcile debtor accounts, including comparing ageing reports with sub-ledgers or general ledger balances.
Assist with month-end close and provide relevant receivables reports to management.

Customer Service & Query Resolution

Handle queries and disputes regarding invoicing and payments professionally.
Liaise with internal departments (sales, operations) when needed to clarify billing details or resolve issues.

System & Data Maintenance

Accurately update customer contact details, credit terms, and account linking within the finance system (e.g., Pastel or ERP).
Ensure compliance with internal finance policies and quality standards.

POSITION INFO:
Qualifications
Minimum

Matric / National Senior Certificate.
Accounting/Finance certificate or National Diploma (Accounting, Finance, or related) beneficial.

Preferred

Tertiary qualification (e.g., BCom in Accounting/Finance, Credit Management).

Experience

1–3+ years’ experience in accounts receivable, debtors control, or similar finance role.
Experience with office automation environments or Pastel/Sage/D365/ERP systems is an advantage.

Skills & Competencies

Strong numerical & analytical skills with attention to detail.
Proficiency in Microsoft Excel (pivot tables, lookups, analysis).
Good communication skills (verbal & written).
Ability to work under deadlines and handle multiple priorities.
Customer service orientation and professional telephone/email etiquette.
Knowledge of basic accounting principles and credit control processes.

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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