Debtors Clerk

Recruiter:

Ann Swann Personnel

Job Ref:

JHB002211/MC

Date posted:

Wednesday, October 15, 2025

Location:

Bedfordview, South Africa

Salary:

R20 000.00 Monthly

SUMMARY:
Our client is seeking a highly organized and professional Debtors Clerk. The ideal candidate will bring prior experience in a similar role and possess a strong understanding of accounts receivable processes. This individual should be detail-focused, adept at managing multiple priorities simultaneously, and comfortable working both independently and collaboratively within a team environment.

POSITION INFO:
Key Responsibilities:

The Crossfit Gym

Keeping track of gym memberships between the ERP System (Octiv) and the Accounting System (Palladium).
Processing of Membership invoices.
Processing of Payments Received in Palladium cashbook and updating same in Octiv.
Follow up on outstanding balances/invoices.
Keep Customer Age Analysis clean by correctly allocating payments received to invoices.
Processing Cash payments/expenses and Balance to cash in tin.

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The Wholesale & Retail of Fitness Equipment

Opening of COD customer accounts as per Customer Information sheets from Internal & External Sales staff.
Applying for Customer Credit Limits from CGIC and opening of 30-Day customer accounts as per Customer Credit Applications from Internal & External Sales staff.
Analyse daily payments received for Internal Sales staff so that they know which COD orders can be invoiced and despatched.
Loading credit limits according to the above so that invoices can be processed without having to wait for cashbook processing of payments received.
Processing payments received in both Cashbooks coming in via:Â
- EFT
- Credit Card payments
- Merchant Card payments
Follow up on partly/outstanding balances/invoices.
Keep Customer Age Analysis clean by correctly allocating payments received to invoices.
Processing Cash payments/expenses and Balance to cash in tin.

Essential requirements:

Matric Certificate (Grade 12) - Minimum.
Proven experience in a similar Debtors or Accounts Receivable role (3 Years minimum).
Solid understanding of basic accounting principles and financial processes.
High level of accuracy and attention to detail.
Strong numerical and analytical skills.
Time management skills.
Excellent follow-up and problem-solving skills.
Ability to work to deadlines and prioritise workload effectively.
High level of integrity and confidentiality when handling sensitive financial information.

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