Debtors Clerk

Recruiter:

Conova Recruitment

Job Ref:

CPT000457/GR

Date posted:

Monday, June 30, 2025

Location:

Capetown, South Africa

Salary:

18000 Monthly

SUMMARY:
Our client, a successful and fast-growing importer and distributor of high-end quality products in hardware retail sector, is seeking a Debtors Clerk to join their team.

POSITION INFO:
Key Responsibilities:

Pass credit notes daily after checking the validity of the claim (a conscientious attitude with a high attention to detail is required).
Ensure that the debtors are accurately updated with credit applications, trade agreements, payment terms, discount, rebate percentages, etc.
Statements to be sent out timeously according to company deadlines.
Ensure that customers pay timeously and adhere to their credit limit.
Disallow discounts if clients do not pay on time.
Cash receipts must be processed daily.
Send POD’s and invoices at the customer’s request.
Respond to all emails and telephone queries daily ensuring queries are investigated, followed up on and resolved timeously.
Reconcile debtor balances.
Follow up on outstanding debtors’ payments.
Sales managers must be advised if their clients’ credit facilities are suspended.
Ensuring that the monthly remittances are received timeously from the customers.
Discuss all debtors on your book with FM on a weekly basis.
Report to the FM and bring all debtors of concern and payment defaults the FM’s attention.
Obtain approval from FM before suspending a client’s accounts or making payment arrangements.
Any changes to rebates must be confirmed in writing by the sales managers and amended on the commercial schedule.
Learn to be back-up for the other credit controller.
Ad hoc functions and responsibilities may be assigned from time to time.

Requirements:

Must live in the southern suburbs of Cape Town.
Previous experience working with stock. Dealing with retail hardware chain stores highly advantageous.
Computer literacy: Excel (pivot tables & Vlookups), MS Word, Outlook and Acumatica (accounting software) experience is advantageous.
Attention to detail is VITAL.
Time management and meeting deadlines.
Must be positive and have a can-do attitude with problem-solving skills.
Ability to work well under pressure and remain positive.
Good Communication skills.

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