Debtors Assistant

Recruiter:

West Coast Personnel

Job Ref:

CPT000778/MM

Date posted:

Wednesday, December 10, 2025

Location:

Brackenfell, South Africa

Salary:

R15 000.00

SUMMARY:
A Civil Construction Company is looking for an organised, analytical, and customer-focused Debtors Assistant to join the finance team. The successful candidate will play a key role in supporting the full debtor’s function, ensuring accurate billing, timely collections, and professional handling of all customer account matters. This role requires a strong understanding of financial processes, excellent communication skills, and the ability to work in a high-volume, deadline-driven environment typical of the construction industry.

POSITION INFO:
Key Responsibilities

Billing & Invoicing

Process and issue accurate customer invoices, credit notes, and monthly statements
Ensure all supporting documentation is complete and approvals are followed

Debtors Account Management

Maintain customer accounts, allocate payments, and reconcile monthly balances
Ensure compliance with financial controls and audit requirements

Collections & Follow-Up

Monitor overdue accounts and follow up with clients
Document communications and escalate issues when needed
Build professional relationships to resolve queries efficiently

Reporting & Analysis

Prepare weekly/monthly aged debtor reports with commentary
Highlight risks and assist with month-end closing and audits
Query Resolution & Customer Support
Investigate account discrepancies with internal teams
Respond to client enquiries on invoices, statements, and balances

Administrative Duties

Maintain filing and archival systems
Support Finance Team with ad hoc administrative tasks

Minimum Requirements

Grade 12 / Matric (Accounting subjects advantageous)
2–4 years’ experience in Debtors, Accounts, or Finance Admin
Experience in construction, engineering, or project-based environments advantageous
Proficient in MS Excel; knowledge of Sage, Pastel or similar
Strong accounting knowledge, attention to detail, and organisational skills
Excellent communication, professionalism, and problem-solving ability
Integrity, reliability, and a strong work ethic

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