Creditors and Cashbook Clerk

SUMMARY:
Creditors and Cashbook Clerk - Ceres, Western Cape (Hybrid)

POSITION INFO:
Job Overview:
The Creditors Clerk / Cashbook Clerk is responsible for processing and reconciling creditor transactions, maintaining accurate financial records, and ensuring timely payments to suppliers. 
This role also involves managing the cashbook by recording and reconciling bank transactions to support accurate financial reporting.

Qualifications & Requirements:

• Matric (Grade 12) – essential
• BCom Degree/Diploma in Finance or Accounting – beneficial but not a requirement
• 5–8 years' experience in Bookkeeping/Financial Accounting
• Strong Trade Creditors experience – essential
• Advanced Excel and MS Office proficiency
• Accpac and Forex knowledge – advantageous
• Solid bookkeeping and VAT knowledge
• Strong attention to detail and analytical thinking
• Able to work under pressure and meet deadlines
• Self-managed with excellent time management
• Professional communication and telephone skills
• Team leadership experience
• Sound decision-making and problem-solving skills
• Commercially minded and trustworthy
• Understanding of financial policies, procedures, and controls

Core Competencies & Soft Skills:

• Communication: Written & Verbal
• Leadership & Teamwork: Leadership, Conflict Resolution, Team Collaboration
• Business Insight: Business Acumen, Commercial Awareness
• Drive: Commitment, Tenacity, Work Ethic, Motivation
• Decision-Making: Judgement, Implementation, Analytical Thinking
• Influence: Negotiation, Persuasiveness
• Organization: Planning, Task Structuring
• Flexibility: Adaptability

Job Description

• Verify and process supplier invoices against purchase orders and delivery documentation
• Allocate expenses accurately to appropriate cost centres
• Schedule and process supplier payments in accordance with agreed terms
• Perform supplier account reconciliations and resolve discrepancies promptly
• Maintain an up-to-date and accurate creditors ledger
• Liaise with suppliers to resolve payment issues in a timely manner
• Contribute to month-end processes, including accruals and financial reporting

• Record daily banking transactions and capture all entries in the accounting system
• Perform timely and accurate bank reconciliations
• Investigate and resolve any discrepancies between bank records and the cashbook
• Manage and reconcile petty cash, ensuring correct approvals and documentation
• Assist with cash flow forecasting and liquidity management
• Provide supporting documentation for audits as required

• Coordinate fleet-related administration and maintenance records
• Manage mobile device allocations and usage monitoring
• Assist with audit preparation and general finance-related tasks

Key Performance Indicators (KPIs):

• Invoice Accuracy: Maintain a minimum of 98% accuracy in supplier invoice processing
• Payment Timeliness: Ensure 100% compliance with supplier payment due dates
• Reconciliation Turnaround: Complete monthly reconciliations within 3 working days post-month-end
• Issue Resolution: Address and resolve all supplier and cashbook discrepancies within 5 business days
• Cash Flow Forecasting: Keep variance between projected and actual cash flow under 5%
• Audit Readiness: Achieve full compliance with audit requirements and avoid major findings
• System Efficiency: Capture all financial transactions in the system within 24 hours
• Supplier Support: Resolve supplier queries within 48 hours of receipt