Creditors Controller / Creditors Clerk

SUMMARY:
A leading company within the Travel and Tourism industry is seeking a detail-oriented Creditors Controller / Creditors Clerk to join their finance team in Cape Town on a 6-month contract.
The successful candidate will be responsible for the accurate and timely processing of supplier invoices, payments, cashbook transactions, reconciliations, credit notes and refunds,
while ensuring financial records and supporting documentation are maintained accurately and in line with company procedures.

POSITION INFO:

Location:

Requirements:

• Grade 12 / Matric required.
• Diploma or degree in Tourism, Hotel Management, Events Management, Finance or a related field will be advantageous.
• 3–5 years' experience in creditors, finance administration, data capturing or a similar administrative role.
• Experience with supplier invoice processing, accounts payable or creditors administration is advantageous.
• Basic understanding of invoicing, VAT compliance and financial processes.
• Experience with cashbook processing and bank reconciliations will be advantageous.
• Proficiency in Microsoft Excel and Microsoft Outlook.
• Experience within the Travel and Tourism industry will be advantageous.
• Experience working with Tourplan will be advantageous.
• Strong data capturing and administrative skills.
• Excellent attention to detail and numerical accuracy.
• Ability to investigate discrepancies and resolve invoice and payment variances.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong organisational and time-management skills, with the ability to meet strict deadlines.
• Professional and reliable with strong written and verbal communication skills.
• Ability to manage multiple tasks and changing priorities.
• Willingness to work extended hours when required by the demands of the Travel Industry.

Key Responsibilities:

• Accurately process supplier invoices, overhead invoices, credit notes and cheques in Tourplan.
• Verify invoice dates, invoice numbers, values and supporting documentation before processing.
• Ensure supplier tax invoices comply with VAT requirements.
• Allocate expenses accurately to the correct General Ledger (GL) accounts.
• Ensure descriptions of services are captured consistently and accurately.
• Investigate invoice discrepancies, service-line variances, credit notes and refunds.
• Process supplier payments, including bulk and single cheque payments, accurately and timeously.
• Verify payment dates and values against bank statements.
• Identify missed payments and ensure they are included in the payment schedule for the next payment run.
• Process and reconcile cashbook transactions on a weekly basis.
• Ensure cashbook transactions are accurately allocated to the correct overhead expense accounts.
• Perform regular bank reconciliations and investigate discrepancies.
• Monitor the voucher list, track open vouchers and follow up on outstanding invoices.
• Capture refunds relating to pending or cancelled services accurately.
• Prepare weekly forex transaction payment schedules, ensuring invoices are compliant and all required supporting documentation is obtained.
• Obtain relationship letters where required and ensure proof of payment is sent to the relevant parties.
• Prepare and submit accurate weekly financial reports, including the status of term suppliers and outstanding voucher lists.
• Meet deadlines for invoice processing, payments, reconciliations and weekly reporting.
• Maintain accurate financial records and supporting documentation.
• Communicate professionally with suppliers, clients, management and internal teams.
• Attend team meetings and assist with ad hoc financial and administrative projects as required.
• Attend relevant industry events, trade shows and networking opportunities when required.
• Maintain a high level of professionalism, accuracy and reliability within a fast-paced Travel and Tourism environment.