Creditors Clerk

My client, a giant in the construction retail industry is looking for a dedicated, passionate, and driven individual that can contribute to the finance team by providing core administrative support.

IMPORTANT:

• Extensive experience in imports required.
• Experienced in being part of a team releasing payments in excess of R40m per month.
• Minimum 5 years experience in a similar role.

JOB TITLE            :              Creditors Clerk

REPORTING TO  :              Group Accountant

LOCATION           :              Germiston

SALARY                :              R24-R28K – depending on qualification, knowledge, experience, skill set and expertise.

BENEFITS             :              Provident Fund & Bonus

 QUALIFICATION REQUIREMENTS:

• Grade 12 (matric)
• Minimum 5 years’ experience in a similar role as creditors clerk, or in a financial accounting environment.
• Extensive experience with imports.
• Advantageous:  Bachelor’s Degree (3 years) In Financial Accounting or Business Management related field of study.

KNOWLEDGE AND EXPERIENCE:

• At least 5 years of experience in an accounting environment with specific experience in Creditors and Imports.
• Previous SAP exposure (Best reconciliations, GR/IR etc)
• Computer Literacy (MS Office Suit)
• Good communication skills (both verbal and written)
• Excellent time management skills and ability to prioritise a demanding workload.

COMPETENCIES – Self:

• Someone that takes initiative.
• Living the Company Values to stay on course toward stated objectives and ensuring a culture of passion and performance.
• Honesty and Integrity
• Mutual respect, trust and dignity
• Openness and Transparency
• Participation, co-operation and teamwork
• Performance and Accountability
• Passion and Commitment.

COMPETENCIES – Work:

• Passionate and proud about their quality of work.
• Ability to work under pressure.
• Strong work ethic.
• Time and work management skills.
• Ability to work well with others in the finance team.

DUTIES:

• Processing daily of supplier invoices, to the correct accounts and with correct descriptions of references where applicable.
• Preparing monthly and weekly supplier reconciliations for suppliers.
• Ensure that all reconciling items are cleared timeously.
• Notify suppliers of payments and remittances.
• Comply with any supplier specific requirements.
• Compile a monthly report of all queries from suppliers.
• Responsible for the maintaining and ensuring of accuracy regarding the creditor’s ledger.
• Responsible to maintain the GR/IR accounts.
• All interaction with suppliers acted out and work in line with the company’s vision, mission, and values.
• Liaising with departments/suppliers, where necessary regarding reconciling items such as, but not limited to (i.e., supplier statements, supplier invoices, supplier discounts, credit notes).
• Ensuring that supplier invoices have been properly authorized through approved purchase orders, valid suppliers etc.
• Written backup information electronically stored on the Finance drive or in hard copy.
• Supplier Audit files are initiated, updated, and maintained.
• Accurate Vendor approvals processed – Head office Finance required to authorise vender application before loading on SAP.
• Ensure that an accurate and complete accruals have been raised for all invoices not accounted for at month end.
• Preparing and maintaining of foreign future payment schedule.

RESPONSIBILITIES:

• Will be in charge of data entry, validation, and processing of various types of invoices (local and foreign).
• Keeps track of the status of all transactions taking place with the company and external vendors and contractors.
• Ensure compliance with exchange control for foreign payments.
• Ensures that the accounts payable and the company’s financial obligations are met efficiently.
• Liaise with Clearing agents regarding customers and duties, bill of Landing etc.
• Ensures that systems, policies, and procedures adhere to company policies while functioning with accuracy and timelines.
• Capturing and allocating where necessary the payments from the bank statements.
• Dealing with telephonic queries.
• Ensure effective administration.
• Handling all internal and external requests and queries, as well as the escalation of unresolved queries to the Supervisor for further action.
• Obtaining the relevant authorization for any pricing claims before processing of credit notes.
• Processing and preparing of daily sundry payments.
• Processing and preparing of payroll payments received from HR.
• Vendor master data – opening of vendor accounts only once all relative documentation has been received from the vendor.  This includes obtaining the vendors BBBEE certificate or affidavit.

Any other accounting related tasks as the manager finds fit