Creditors Clerk

SUMMARY:
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POSITION INFO:

Overview 

The Creditors Clerk is responsible for ensuring that supplier accounts are accurately processed, reconciled, and paid on time. The role requires attention to detail, the ability to handle a high volume of transactions, and a proactive approach to resolving queries.

Minimum Requirements

• Matric / Grade 12
• Further accounting/finance qualification (advantageous)
• 3+ years’ experience in a creditors/accounts payable role
• Proficiency in Microsoft Excel, Outlook, and an ERP system

Job Responsibilities

• Match supplier invoices with purchase orders, delivery notes, and authorisations.
• Accurately capture invoices into the accounting system
• Allocate general ledger accounts and ensure correct VAT treatment.
• Reconcile supplier statements to invoices on a monthly basis.
• Prepare and process payments to suppliers according to agreed terms.
• Ensure monthly accounts (e.g., utilities, rentals, services) are received, processed, and settled on time.
• Monitor and follow up on outstanding invoices and statements.
• Maintain an organised creditors filing system (electronic and hard copy).
• Respond promptly to supplier queries and maintain professional relationships.
• Assist with reconciliations related to transporters, rentals, and retailer fuel vouchers.
• Manage the shared creditors email inbox and ensure queries are actioned.
• Support the finance team with ad-hoc duties and provide cover when required.

Competencies: (Knowledge, skills and attributes)

• Strong numeracy and accuracy skills.
• Excellent attention to detail and problem-solving ability.
• Ability to work under pressure and meet deadlines.
• Good organisational and time management skills.
• Strong interpersonal and communication skills (written and verbal).
• Team player, but also able to work independently