Creditors Clerk

SUMMARY:
Creditors Clerk - Stanger

POSITION INFO:
Functions

• Invoice Processing
  
  • Receive, verify, and capture supplier invoices accurately and timeously.
  • Match invoices to purchase orders and delivery notes.
  • Ensure correct coding of expenses to general ledger accounts.
  • Check VAT compliance on invoices.
• Supplier Reconciliations
  
  • Prepare monthly supplier reconciliations to statement.
  • Investigate and resolve discrepancies between supplier statements and company records.
  • Follow up on outstanding invoices or credit notes.
• Payments Processing
  
  • Prepare supplier payment runs (EFT, cheque, or online banking).
  • Ensure payments are made within agreed supplier terms.
  • Obtain relevant approvals before processing payments.
  • Capture payments accurately on the accounting system.
• Creditors Ledger Maintenance
  
  • Maintain an up-to-date and accurate creditors ledger.
  • Allocate payments correctly to supplier accounts.
  • Reconcile ledger balances to trial balance monthly.
• Supplier Relationship Management
  
  • Communicate professionally with suppliers regarding queries, payments, and statements.
  • Build and maintain positive supplier relationships.
  • Handle disputes and resolve issues promptly.
• Month-End and Year-End Duties
  
  • Assist with month-end closing processes.
  • Provide supporting documents for audit purposes.
  • Ensure accruals are correctly recorded for unpaid invoices.
• Compliance and Controls
  
  • Adhere to company policies, financial controls, and approval processes.
  • Maintain proper filing and recordkeeping for audit trail purposes.
  • Safeguard confidential financial information.
• Reporting
  
  • Prepare reports on accounts payable aging, supplier balances, and payment forecasts.
  • Assist management with analysis of creditor performance and payment trends.
• System and Data Management
  
  • Work effectively within ERP or accounting systems (e.g., SAP, Pastel, Syspro, Oracle).
  • Update supplier master data and banking details securely.
  • Support system upgrades or process improvement initiatives.