Creditors Administrator

Recruiter:

Inisys

Job Ref:

JHB000091/MK

Date posted:

Wednesday, September 14, 2022

Location:

Johannesburg, South Africa

Salary:

150000

SUMMARY:
Our Client in the Tourism/Travel industry is looking at recruiting a Creditors Administrator (based at the Johannesburg Head Office) to reconcile and pay trade and non-trade creditors as well as Intercompany accurately and timeously.

JOB DESCRIPTION:

Key Accountabilities
Remittance Process

- Using the Product analysis pull a remittance/voucher list for each camp per region
- Update the Rate schedule
- Complete in Excel
- Compare Nett to camp to Rate Schedule
- Investigate differences with Reservations and clear queries or give accurate reasons why.
- Send to camps on a monthly basis
- Pull vouchers onto the AP prior to Month end Close
- Once invoice has been received from Camp process payment via the creditors module as per Trade creditor/Non-Trade Creditor below

Month end Reporting for Intercompany

Excel Summary sheets for each entity.
Entering Income Statement and Balance sheet amounts for intercompany in Tagetik.
Making sure the balances agree & investigate any differences.
All comments or differences need to have clear comments on vat, gratuities etc. that match to difference.
Cockpit reports to be run and send to each region’s RFO for sign off.

Process creditors payments (Creditors per list attached) Trade Creditor (where there is a TP voucher)

Match and process invoice with outstanding voucher appearing on the creditors account in TP.
Refer to creditors terms before preparing payment. Payments should not be effected before due date.
In the case of a discrepancy contact the responsible consultant and either:
Process voucher and request credit note or corrected invoice from supplier.
Await voucher adjustment from consultant.
Where there is no voucher in the system for a normal trade creditor email all consultants requesting details.
Once invoice matched, close off the voucher.
Where there is a difference in the value, investigate to see if you can pick up the reason for the discrepancy or contact the Reservations Manager so we can establish the root cause for the difference. This may need fixing in RARA or on the booking etc. Only the Reservations Manager can decides to close off a voucher where there is a discrepancy. There is a note section in the voucher screen where notes must be made as to the reason and action taken so we have visibility on what has been done.
Reconcile Supplier statement to creditors processed invoices in TP per the AP Age analysis.
Check method of payment – cheque or EFT
Ensure that currency paid matches currency invoiced.

Process creditors payments (Creditors per list attached). Nontrade related.
On receipt of invoice or request for payment:

Obtain necessary authorization and allocation code where required for payment of non-trade related accounts (Responsible Dept. Manager)
Prepare TP cheque payment to the appropriate bank account and debit the allocated expense/asset account.
Upload the payment to online banking.
If the account is not loaded request the AP controller to load the beneficiary details. Once done double check the information and the upload the payment.
Take the weekly batch to the AP controller for authorization and first release.
Second release is done be either The FM or the Controller – Financial Operations.
Email or fax bank “proof of payment” to creditor.
File completed creditor documentation immediately, monthly and in alphabetical order.
Prepare list of accruals for month end purposes – the list must disclose the Supplier, the amount excl VAT, the expense account and the reason for accrual.

Loading of Payments in Bank

Assist the Creditors Supervisor with Local & Foreign loading of payments in the Bank
As we are a Shared Service department, we load payments on behalf of other Regions so you will need to be able to work in foreign currencies.
Carry out any other duty as requested by manager

Knowledge, Skills, and Experience

Matric with Maths or Accounting as a subject.
Computer Literate especially Excel

ADDITIONAL EDUCATION/EXPERIENCE:

Tourplan and experience in the Travel Industry advantageous

REQUIRED MINIMUM WORK EXPERIENCE

At least 3 years in a creditor’s administrative position with exposure to working with the Bank and making payments in foreign currency.
Tagetik experience of at least a year is a must.

PERSONAL ABILITIES

Methodical, organized, disciplined and ability to work to deadlines.
A team worker who can liaise with several different regional offices and Consultants
Good communication skills both written and oral
Positive attitude and solution driven
Good time management skills

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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