Corporate Services Administrator

SUMMARY:
We are looking for an experienced, detail-oriented, and efficient Corporate Services Administrator who will provide administrative, financial, HR, and facilities support to our Client’s Corporate Services Division.

This is an excellent opportunity for someone with strong multitasking abilities and a commitment to professional service delivery.

POSITION INFO:

MINIMUM REQUIREMENTS:

• Matric
• Office Administration qualification
• Finance and HR related qualification (advantageous)
• Efficient on MS Office Suite on an advanced level
• A minimum of 5 years’ corporate services experience
• Only candidates with a valid driver's license and their own reliable transport will be considered

• Answer telephones, take messages and direct calls
• Provides support and assists with work overflow in other divisions
• Performs reception relief duties
• Vision system administration
• Ensures divisional office is tidy
• Archives all files annually
• Ensure gift register is maintained and recorded for the Company
• Manages HR operating expenses schedule and updates daily

• Collates invoices for client within the defined deadline of the 5th of the month
• Files all documentation in accordance with the Quality Management System
• Follows up on debtors in terms of 45/60 days in liaison with Divisional Manager
• Follows up on submission of creditors invoices to be received monthly
• Maintains project pipeline plan in terms of recovery of debtors and management of outstanding invoices to be processed
• File all creditors & debtors’ invoices
• Capture creditors
• Monthly creditor recon
• Arrange asset committee meetings and follow up with outstanding documentation.
• Take minutes for the asset committee meeting.
• Adheres to the policy rules as set in the HR-PO-Travel Policy when booking accommodation, flights, etc
• Ensures that quantities of stock are maintained
• Order, monitor and distribute stationery, consumables and stock items on a monthly basis

• Maintains building maintenance and Health & Safety Tracker and responds timeously to issues as they arise
• Follows the preventative maintenance plan schedule ensuring all preventative maintenance is completed.
• Manages building projects and refurbishments

• Designing internal adverts, events invitations, HR newsflash and change management invites ensure consistency of the brand
• Manage LinkedIn brand via HR Executive
• Assist with office events setup and coordination
• Co-ordinate office events and setup
• Updates and collates Operating Expenses Tracker
• Manages invoices for sign off
• Manages Rental Tracker and ensures Rental Invoices are submitted on time
• Ad hoc HR Duties

• R16,000 CTC (Market-related – dependent on qualifications and experience)